Executive Assistant

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Duration: 12 Months

Interview Rounds : 2-3 Rounds of Zoom Interviews

Required : Heavy calendar management and booking travel are a necessity for this role.

Background on the Position

• This role will reside within Firm Risk Management's Chief Operating Office (COO), which is comprised of several global teams that partner across risk areas to deliver strategic and regulatory-driven initiatives. The Executive Assistant will support Risk COO executives in general office duties, calendar management and office workflow. In addition to providing direct support to management, the candidate will provide administrativeand team support to the overall department.
  
  

Primary Responsibilities

• Maintain executives' calendar, schedule all meetings and conference calls, field e-mails and phone calls requesting meetings, handle meeting conflicts and prioritize issues
• Coordinate all related conference rooms including any catering, audio/videoconference set up
• Make domestic and international travel arrangements, including logistics as needed
• Prepare, submit, and monitor expense reports and vendor payments for team members
• Manage other miscellaneous administrative activities including technology requests, onboarding new employees, preparing copies, managing supplies, coordinating equipment needs, reviewing/distributing incoming mail, and maintaining a fully functioning work area for the team
  
  

Qualifications

• Minimum of 5 years' experience in an Executive Administrative Assistant role
• High level of professionalism and business etiquette
• Tact and good judgment in confidential situations and experience interacting with senior management
• The ability to effectively communicate with a wide range of stakeholders, both written and verbally
• Strong working knowledge of Microsoft Word and Outlook
• Knowledge of general office procedures (e.g., correspondence, scheduling, expenses, calendar management)
• An interest in working in a fast-paced environment
• Able to take independent initiative within areas of responsibility
  
  

About US Tech Solutions

US Tech Solutions is a global staff augmentation firm providing a wide range of talent ondemand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com (http://www.ustechsolutionsinc.com) .

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you have questions about this posting, please contact [email protected]