Executive Assistant

The Executive Assistant to the Managing Director provides comprehensive administrative, operational, and strategic support to ensure the efficient functioning of the MD’s office. The role acts as a bridge between the MD and internal/external stakeholders, maintaining confidentiality and driving execution of key initiatives.

Responsibilities:

• Manage MD’s daily schedule, meetings, and appointments
• Prioritize engagements based on business needs
• Coordinate travel plans, itineraries, and logistics
• Handle emails, calls, and correspondence on behalf of the MD
• Draft professional emails, reports, and presentations
• Act as a point of contact between MD and stakeholders
• Prepare agendas, presentations, and meeting documents
• Record minutes of meetings (MoM)
• Track action items and ensure timely follow-ups
• Assist in strategic planning and execution of business initiatives
• Conduct research, data analysis, and prepare reports
• Support decision-making with relevant insights
• Liaise with internal teams, clients, vendors, and partners
• Ensure smooth communication across departments
• Handle sensitive and confidential information
• Maintain records, documents, and filing systems
• Manage expense reports and approvals
• Support event planning and executive visits

Preferred Qualifications:

• Bachelor’s degree (MBA is an added advantage)
• 3–8+ years of experience as an Executive Assistant or similar role
• Experience working with senior leadership
• Excellent communication & interpersonal skills
• Strong organizational and multitasking abilities
• High level of confidentiality and integrity
• Proficiency in MS Office (Excel, PowerPoint, Word)
• Problem-solving and decision-making skills
• Time management and attention to detail