Executive Assistant

An excellent job opportunity for experienced Executive Assistants with minimum 3+ years of work experience at our clients Mumbai office.

Job Title - Executive Assistant

Location - Mumbai (near Andheri-East railway station)

Experience - 3yrs to 6 yrs

Key Responsibilities

• Coordinate executive communications, including taking calls, responding to emails and interfacing with clients
• Prepare internal and external documents for partners, as & when required
• Schedule meetings and appointments, and organize & manage travel itineraries
• Maintain an organized filing system of paper and electronic documents
• Manage executives' calendars and schedule appointments.
• Coordinate and prepare materials for meetings and presentations.
• Facilitate communication between executives and stakeholders.
• Handle confidential information with discretion and professionalism.
• Prepare and edit correspondence, reports, and presentations.
• Assist with budgeting and expense management.
• Conduct research and compile information for projects and reports.
• Support special projects as needed by senior management.
• Act as a liaison for internal and external communications.
• Prepare meeting agendas and minutes.
• Assist in event planning and coordination.
• Monitor deadlines and follow up with internal Head of Departments on tasks.
• Perform general office duties as needed to support executives.
  
  

Required Qualifications -

• Bachelor’s degree preferably in secretarial course / Business Administration, or relevant field.
• Proven experience of minimum 3+ years as an Executive Assistant.
• Advanced Microsoft Office skills, with an ability to become familiar with company-specific programs and software
• Proficiency in collaboration and delegation of duties
• Excellent Follow-Up Skills
• Develop and sustain a level of professionalism among staff and clientele
• Exceptional organizational and time-management skills.
• Strong verbal and written communication skills in English.
• Ability to handle sensitive information with confidentiality.
• Demonstrated ability to work independently and as part of a team.
• Strong attention to detail and problem-solving capabilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Previous experience in handling travel arrangements.
• Knowledge of basic financial principles and budgeting.
• Strong interpersonal skills and a customer-service orientation.
• Flexibility to adapt to changing circumstances and tasks.
• Willingness to learn and develop new skills as required.
  
  

About Company -

Our client is a leading Financial Services provider that mainly emphasizes on Tailor-made solutions in the areas of Unlisted/Pre-IPO Shares, Wealth Management, Insurance Planning, and Mutual Funds. The company offer customized solutions to their clients that allow them to meet their strategic financial objectives. Through their bespoke financing solutions, the company enables its clients to pursue ambitious growth strategies and execute value-creating transactions.

Skills: office administration,following up,moms,executive assistant,travel management,communication skills