Executive Assistant

Executive Assistant V

Initial 6 Month Contract Opportunity

Hybrid in San Diego, CA (3 days onsite per week)

Position Overview:

Our client is seeking a highly organized and proactive Executive Assistant V to support senior leadership within the Customer Success organization of a fast-paced technology environment.

This role will primarily support 1–2 Vice Presidents and up to 3 Directors, managing complex calendars, coordinating executive priorities, and ensuring leaders are prepared for critical meetings and business initiatives.

The Executive Assistant will play a key role in executive operations, stakeholder coordination, and organizational communication, helping leaders manage competing priorities while maintaining operational efficiency across teams.

The ideal candidate is experienced in supporting senior executives, thrives in dynamic environments, and demonstrates exceptional calendar management, communication, discretion, and operational organization. This role requires a highly proactive individual who can anticipate needs, manage shifting priorities, and collaborate with stakeholders across multiple departments including Customer Success, HR, Finance, and Operations.

Key Responsibilities:

• Manage complex executive calendars for senior leaders, including prioritizing competing requests and scheduling across multiple stakeholders and time zones

• Conduct weekly calendar reviews and proactively align with executives on upcoming priorities and scheduling adjustments

• Coordinate internal and external meetings, ensuring agendas, materials, and briefing documents are prepared in advance

• Serve as a liaison between executives and internal teams, managing communications and requests across the organization

• Support executive meetings by organizing logistics, tracking action items, and coordinating follow-ups

• Assist with preparation of executive presentations and reports using PowerPoint, Google Slides, and Excel

• Maintain and analyze data within spreadsheets to support operational reporting and presentation development

• Partner with internal teams including Customer Success Operations, Talent Acquisition, Finance, and HR to coordinate scheduling and organizational initiatives

• Manage documentation and resources within internal collaboration tools while maintaining strict confidentiality of sensitive information

• Support executive communication needs including drafting emails, internal announcements, and team updates

• Identify opportunities to improve administrative workflows and operational processes that support leadership efficiency

• Leverage modern productivity tools, including AI tools, to streamline administrative tasks and improve productivity

Required Qualifications:

• 5+ years of experience supporting senior executives in an Executive Assistant or senior administrative support role

• Proven experience managing complex calendars and executive priorities

• Strong organizational and time management skills with the ability to manage multiple competing priorities

• Experience supporting multiple stakeholders across cross-functional teams

• Strong communication skills with the ability to represent leadership professionally

• Advanced proficiency with Microsoft Office tools including Outlook, Excel, and PowerPoint

• Experience creating executive presentations and working with data within spreadsheets

• Ability to maintain strict confidentiality when working with sensitive organizational information

• Strong problem-solving skills and ability to anticipate executive needs

• Comfortable working in a fast-paced, evolving environment

Preferred Qualifications:

• Experience supporting executives in technology or enterprise environments

• Experience working with collaboration tools such as Google Workspace, Slack, or Microsoft Teams

• Experience working with large datasets in Excel or Google Sheets (Pivot Tables, VLOOKUP, etc.)

• Experience preparing executive-level presentations and reports

• Familiarity with AI productivity tools such as Gemini, Copilot, or ChatGPT

• Experience optimizing administrative workflows or operational processes