Executive Assistant

About Us:

Apty is a rapidly scaling SaaS company helping global enterprises accelerate software adoption and digital transformation. With teams across India and the USA, we are building an AI-first Digital Adoption Platform that simplifies user experience, improves productivity, and reduces support overhead. We're on a mission to build a high-performance and people-centric culture that celebrates innovation, diversity, and growth.

Trusted by millions of users worldwide, including Fortune 1000 Companies, Apty empowers employees to excel in their roles by promoting engagement and enhancing data hygiene.

The Mission:

Apty is hiring a Founder’s Office Manager to be the CEO’s leverage engine — the person who protects the CEO’s attention, runs follow-through like clockwork, and ensures investor and board motions are always tight, prepared, and on time.

This is a high-trust, high-context role supporting only the Founder/CEO. You will manage not just Apty-related priorities, but all key commitments of the Founder/CEO so their calendar, inbox, and obligations operate as one integrated system.

Why This Role is Different (and What You’ll Learn):

This is not a calendar-admin job. It is a strategic execution role where your output is CEO time reclaimed, priorities shipped, and chaos removed.

You will work closely with a dynamic founder who has built companies from the ground up, and you will learn how founders:

• Prioritize when everything feels urgent
• Communicate with investors and boards with clarity and confidence
• Handle high-stakes customer situations and protect relationships
• Convert decisions into execution rhythms and measurable follow-through
• Build operating discipline in a fast-moving company

What You’ll Own

1. Inbox Ownership

• Own the Founder/CEO’s inbox end-to-end: triage, prioritize, route, and draft responses in the Founder/CEO’s voice.
• Create a daily CEO brief: decisions needed, deadlines, key threads, and risks.
• Ensure nothing important gets missed and nothing trivial steals Founder/CEO focus.

2. CEO Attention and Calendar Control

• Manage the Founder/CEO calendar as a strategic asset: protect deep work, reduce internal interruptions, and enforce meeting quality.
• Structure customer calls and investor coordination with context, preparation, and clean follow-through.
• Convert ad-hoc pings into a system: schedule, delegate, or close.

3. Follow-ups and Closure (Your KPI)

• Run a follow-up tracker across internal and external commitments.
• Track action items, owners, and deadlines, and drive closure without the Founder/CEO chasing.
• Keep execution crisp and organized: fewer repeats, fewer misses, more momentum.

4. Board and Investor Motion

• Coordinate board cadence end-to-end: scheduling, deck preparation logistics (inputs, version control, timelines), MoM (Minutes of Meeting), and action tracking.
• Coordinate investor interactions with speed, professionalism, and strong preparation hygiene.

5. Founder/CEO Commitments Beyond Apty (High Trust)

• Manage the Founder/CEO’s non-Apty commitments — scheduling, coordination, reminders, and follow-through.
• Handle sensitive information with discretion and maturity, acting as a trusted extension of the Founder/CEO.

What Success Looks Like (60–90 Days):

• Inbox fully under control: fast triage, clean drafting, and clear escalation rules.
• CEO calendar reflects true priorities: fewer interruptions and higher-quality meetings.
• Follow-ups consistently close; the CEO no longer acts as the reminder system.
• Board and investor workflows run predictably, with minimal last-minute chaos.

Requirements:

• 3–5 years of experience as an Executive Assistant, Founder’s Office Manager, or Executive Coordinator in a fast-paced environment.
• Strong written communication and judgment (knows what to escalate vs. own).
• High ownership and reliability — someone who does not drop threads.
• Ability to stay calm under pressure and maintain discretion with sensitive matters.
• System-builder mindset — someone who creates order rather than reacting to disorder.