Executive Assistant

Actively Reviewing the Applications

Express Employment International

On-site

Posted 5 hours ago • Apply by June 11, 2026

Job Description

The corporate office of Express Employment International is seeking a highly organized, resourceful, and proactive Executive Assistant to provide strategic support to the Executive Vice President of Operations and the Chief Financial Officer. Reporting directly to the Director of Special Projects, this role serves as a key member of the executive support team that delivers high-level assistance to executives and other leadership team members.

As a trusted partner to senior leadership, you will help ensure priorities move forward efficiently while enabling the executives to focus on critical business initiatives. The ideal candidate anticipates needs before they arise and approaches complex challenges with professionalism, discretion, and sound judgment.

This position sits within our Oklahoma City based corporate office, currently with an expectation to be onsite five days per week

Responsibilities

Executive Calendar & Priority Management Manage complex calendars for members of the Executive Leadership Team, including prioritizing competing commitments, coordinating internal and external meetings across time zones, preparing agendas, and ensuring alignment with executive priorities and strategic initiatives.
Executive Communications & Stakeholder Management Serve as the primary point of contact and gatekeeper for executives. Screen and prioritize incoming calls, emails, and meeting requests while managing interactions with senior leaders, employees, and external stakeholders with professionalism and discretion.
Document Preparation & Executive Materials Prepare, edit, proofread, and distribute high-quality and confidential correspondence, presentations, reports, executive summaries, HR documentation, financial briefings, and PowerPoint presentations with exceptional attention to detail.
Meeting & Event Coordination Plan and support high-level meetings, committees, and events (e.g., board finance/audit sessions, HR leadership meetings, earnings calls, town halls, and executive off-sites). Coordinate logistics, room setup, technology, agendas, note-taking, action-item tracking, and distribution of follow-up materials.
Confidential Information Management Handle highly sensitive information with strict confidentiality, including employee relations matters, compensation and performance discussions, organizational changes, financial data, contracts, and executive communications in accordance with company policies and data privacy standards.
Project & Operational Support Manage special projects and administrative initiatives as assigned, including coordinating cross-functional workflows, tracking critical deadlines (budget cycles, talent reviews, compliance requirements), supporting executive-led programs, and assisting with operational improvements.
Administrative & Organizational Support Provide proactive, anticipatory support to streamline executive workflows. Maintain organized digital and physical filing systems, manage expense reports and reimbursements, coordinate PTO, travel and office logistics, order supplies, and serve as a liaison between the executives, their leadership teams, and other departments.

Education & Experience Qualifications

Bachelor’s degree in Business Administration, Human Resources, Communications, or a related field preferred
Equivalent combination of education and relevant executive administrative experience may be considered
5 – 8+ years of progressively responsible administrative experience, including direct support of senior executives (VP level or above)

Knowledge, Skills, Or Abilities

Understanding of executive-level administrative practices and office operations
Working knowledge of human resources functions such as employee relations, organizational structure, and talent review cycles
Awareness of financial operations, including budgeting cycles, financial reporting timelines, and audit preparation
Understanding of confidentiality standards, privacy requirements, and data protection protocols
Familiarity with executive meeting logistics and event coordination
Knowledge of project coordination methods and workflow tracking processes
Proficiency with business communication standards for executive correspondence and reports
Working knowledge of office productivity platforms such as Microsoft 365, Outlook, Teams, PowerPoint, Excel, and SharePoint

Not sure you meet every requirement? Apply anyway!

At Express, we celebrate what makes you, you. We value diverse backgrounds, perspectives, and talents—because we know that’s what makes us stronger together. If you're excited about the role, we’re excited to hear from you.

Express Employment International supports Express Employment Professionals franchises and related brands. The Express franchise brand is an industry-leading, international staffing company with more than 870 franchise locations in the U.S., Canada, South Africa, Australia, and New Zealand.

Headquartered in Oklahoma City, our corporate team is committed to empowering franchisees by providing world-class support, training, and strategic guidance through a unified global network.

Our mission is to professionally market and provide quality human resource solutions through an international franchising network—benefiting our associates, clients, franchisees, corporate staff, shareholders, and the communities we serve.

Our vision is simple yet powerful: To help as many people as possible find good jobs by helping as many clients as possible find good people.