Executive Administrative Assistant

Job Summary

We are looking for a proactive, organized, and detail-oriented Executive Assistant / Administrative Assistant to support senior leadership with calendar management, meeting coordination, travel arrangements, communication, administrative tasks, and selected personal responsibilities. The ideal candidate should possess excellent follow-up skills, maintain confidentiality, and be capable of handling multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage calendars, meetings, and appointments.
• Coordinate travel, bookings, and itineraries.
• Draft emails, documents, and business correspondence.
• Manage emails and support executive communication.
• Track tasks, projects, and ensure timely follow-ups.
• Coordinate with internal teams and external stakeholders.
• Handle confidential information with discretion.
• Support administrative and occasional personal tasks.
• Conduct online research and prepare summaries when required.

Requirements

• 3–5 years of experience as an Executive Assistant, Administrative Assistant, or Office Coordinator.
• Strong organizational, multitasking, and follow-up skills.
• Excellent verbal and written English communication.
• Proficiency in Microsoft Office, Google Workspace, and Excel (VLOOKUP, Pivot Tables).
• Familiarity with AI productivity tools is an added advantage.
• Ability to work independently with high integrity and professionalism.
• Stable job history preferred.
• Willingness to manage both professional and occasional personal responsibilities.

Qualification

• Bachelor's degree in Business Administration, Management, Secretarial Practice, or a related field.
• Relevant certifications in administrative support are an added advantage.

Salary

• 25k-30k