Event Coordinator

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About the Opportunity

The company is a fast-growing clinical technology start-up that makes clinical trials easier for participants. The organization's mission is to eliminate any barriers participants or caregivers experience while being part of a clinical trial. The company is looking to expand its team with an Events Coordinator.

Who are you?

You are a detail-oriented, highly organized events professional who thrives on owning event project management and execution end-to-end. You excel at planning, managing, and optimizing conferences, trade shows, field events, and sponsored experiences — and you ensure every event shows up consistently, professionally, brand-aligned, and with clear ROI. The Events Coordinator reports directly to the Director of Growth Marketing.

Role Location: Remote

Reports To: Director of Growth Marketing

You will:

Event Strategy & Planning

• Own the annual events calendar, including industry conferences, sponsorships, field events, virtual event programming and internal events
• In addition to external industry events, plan and execute company-hosted programming, including conferences, field events, and virtual programming
• Evaluate new event opportunities and make recommendations based on audience fit, goals, and ROI
• Partner with marketing and sales leadership to align event strategy with pipeline and brand objectives

End-to-End Event Execution

• Manage all logistics: vendor coordination, booth ordering, shipping, travel, onsite execution, and post-event wrap-up
• Evaluate and adapt event strategy to support global events and regional market needs
• Ensure all deadlines are met, from exhibitor manuals to asset production to shipping windows
• Act as the primary point of contact for event organizers, vendors, and internal stakeholders
• Proactively ideate and test creative event activations and presence strategies (unique booth concepts, alternative ways to drive meetings when not exhibiting, compelling swag), with a focus on standing out and capturing high-quality engagement

Sales & Cross-Functional Enablement

• Work closely with sales to ensure strong pre-event planning, on-site readiness, and post-event follow-up
• Support field marketing initiatives and regional events as needed
• Coordinate with brand, content, and marketing team on messaging and assets

Budget & ROI Management

• Own the events budget, including forecasting, tracking, and optimization
• Standardize processes and vendor relationships to improve efficiency and reduce costs
• Track event performance and report on KPIs such as leads, pipeline influence, and qualitative impact

Scaling & Process Improvement

• Build scalable event processes, timelines, and playbooks as the program grows
• Continuously raise the bar on event quality and execution as company expectations increase
• Demonstrated startup mindset with the ability to flex beyond events, contributing to other marketing or go-to-market initiatives during lighter event seasons

Qualifications & Skills:

• 4+ years of experience in event or field marketing, preferably in B2B or healthcare/life sciences
• Proven experience owning events from concept through execution
• Exceptional project management and organizational skills
• Strong attention to detail and ability to manage multiple fixed-deadline projects simultaneously
• Comfortable working cross-functionally with sales, marketing, operations, and external vendors
• Experience managing budgets and measuring ROI
• Willingness to travel for events as needed

Nice to Have

• Experience with large industry conferences and sponsorships
• Familiarity with CRM or event tech tools
• Background in fast-growing or scaling organizations

The hiring company is an equal opportunity employer committed to building a diverse and inclusive team.