Company Secretary- Asia

Job Description

About Us

GKN Automotive is the market leader in conventional, all-wheel and electrified drive systems

and solutions. With a comprehensive global footprint, we design, develop, manufacture and

integrate an extensive range of driveline technologies for over 90% of the world’s car

manufacturers.

Role purpose

The Company Secretary – Asia will play a pivotal role in ensuring timely compliance with

company law provisions, corporate governance standards, and all statutory requirements

across the organization. This includes monitoring and coordinating compliance with relevant

laws (including labor, RBI, and FEMA), managing the proper conduct of board meetings and

AGMs, and advising the Board on new legal requirements. The role will also focus on

maintaining high corporate governance standards, including ABC and POSH compliance,

implementing governance policies, and providing compliance training across India.

The position is responsible for reviewing and managing contracts, including drafting and

vetting legal agreements, arbitration, and conciliation documents, as well as negotiating with

suppliers and customers. In addition, the Company Secretary will lead effective litigation

management, ensuring timely filings and coordination with external agencies and legal

bodies to resolve disputes and minimize legal risks.

Investigate all kinds of incidents and reports and provide expert advice to more senior

colleagues. Minimize risk exposures and ensure adherence with regulatory standards by

working with all internal functions to make sure compliance programs are properly

implemented.

Regulatory Affairs

Take responsibility for providing specific elements of the regulatory affairs service with

guidance from senior colleagues.

Document Preparation

Edit document in line with organizational style guidelines and prepare information for

publication.

Information and Business Advice

Provide specialist advice on the interpretation and application of policies and procedures,

resolving queries and issues and referring very complex or contentious issues to others.

Recommendations

Advise managers how to apply a wide variety of existing procedures and precedents.

Corporate Governance

Support corporate governance practices, aiding in policy enforcement and risk management

and contributing to transparent and ethical behavior.

Board Relationship

Develop and improve relationships with board members, identifying priorities, issues, and

strategic challenges and preparing them for discussion. Work is focused on a significant

function or equivalent area of the business.

Contract Management

Deliver required outcomes by managing day-to-day relationships with contract service

providers while working within an established contract management plan.

Contract Requirements

Identify contract requirements and write specifications for a small portfolio or area of the

business for existing contracts and/or new contracts.

Audit Compliance

Manage a portfolio of audit assignments. Ensure that the team plans and delivers audits that

cover identified risk areas, and that appropriate corrective actions are agreed on with

auditees. Resolve issues arising from audits and refer serious or contentious issues to the

audit program leader.

Litigation Management

Coordinate a specific set of legal cases, ensuring efficiency, effectiveness, and cost

conscious processing.

Values & Behaviours

Ingenious: Manages complexity

Makes sense of complex, high quantity, and sometimes contradictory information to

effectively solve problems. For example, looks at complex issues from multiple angles;

explores issues to uncover underlying issues and root causes; sees the main consequences

and implications of different options.

Collaborative: Builds trust

Gains the confidence and trust of others through honesty, integrity, and authenticity. For

example, builds a team with an exemplary reputation for reliability and for meeting even

difficult commitments. Builds trust among people and groups by ensuring honest and up

front communication; maintains transparency.

Collaborative: Builds relationships

Builds partnerships and works collaboratively with others to meet shared objectives. For

example, encourages coworkers and external partners to work together as a team, and

makes sure they get credit for doing so. Encourages people to share their honest views,

responds in a non-defensive way when they do.

Principled: Communicates effectively

Develops and delivers multi-mode communications that convey a clear understanding of the

unique needs of different audiences. For example, listens attentively and takes an interest.

Keeps others well informed; conveys information clearly, concisely, and professionally when

speaking or writing.

Principled: Accountability

Holds self and others accountable to meet commitments. For example, measures and tracks

team's and own performance, and helps the team learn from success, failure, and feedback.

Adheres to, and enforces, goals, policies, and procedures.

Principled: Influence

Uses compelling arguments to gain the support and commitment of others. For example,

convinces others through a variety of means and methods of persuasion, including well

reasoned rationale. Recognizes when compromise is necessary and shifts approach to

accommodate others.

Principled: Manages challenging conversations

Steps up to address difficult issues, saying what needs to be said. For example, shares own

ideas and points of view openly, regardless of potential criticism or risk; shows conviction

when faced with adversity and challenges; raises difficult topics to be sure they are

addressed.

Principled: Manages stakeholders

Anticipates and balances the needs of multiple stakeholders. For example, shares

stakeholder feedback while inspiring others to consistently seek input and learn from their

internal and external stakeholders. Promotes an environment of high ethical standards and

cross-cultural sensitivity in working with all stakeholders.

Driven: Action oriented

Takes on new opportunities and tough challenges with a sense of urgency, high energy, and

enthusiasm. For example, takes immediate, decisive, independent action to resolve issues

or problems. Persists as needed. Quickly and consistently identifies and pursues beneficial

new opportunities.

Driven: Prioritisation

Plans and prioritizes work to meet commitments aligned with organizational goals. For

example, strengthens alignment and coordination between own work and others', providing

well-sequenced activities and exact time frames. Foresees and resolves many potential

bottlenecks and delays.

Skills

Policy and Regulation

Works with full competence to interpret and apply knowledge of laws, regulations and

policies in area of expertise. Typically works without supervision and may provide technical

guidance.

Data Collection and Analysis

Works with full competence to determine and analyze trends from data that is collected to

assist in compiling reports that will help in decision-making. Typically works without

supervision and may provide technical guidance.

Compliance software

Applies concepts of knowledge / skill without requiring supervision; also able to provide

technical guidance when required

Compliance and Regulatory Principles

Works with full competence to maintain a deep understanding and adherence to complex

regulatory frameworks and compliance requirements governing investment banking

activities. Typically works without supervision and may provide technical guidance.

Reporting

Works at an advanced level to create reports for various audiences as relevant, in a lucid

and effective manner, keeping in mind the purpose of reports. Typically works independently

and provides guidance.

Contract Management

Works with full competence to administer, monitor and manage the provision of services in

line with an agreed contract. Typically works without supervision and may provide technical

guidance.

Contract Administration

Works with full competence to administer contracts effectively. Typically works without

supervision and may provide technical guidance.

Legal Communication

Works with full competence to communicate effectively on legal matters. Typically works

without supervision and may provide technical guidance.

Education

Bachelor's Degree or Equivalent Level

Experience

Experience enables job holder to deal with the majority of situations and to advise others

(Over 3 years to 6 years)

The role further includes providing legal and compliance support to GKN Automotive

Bengaluru, managing the GKN Trust compliance, and overseeing corporate and internal

audits, secretarial audits, and IFC testing. The Company Secretary will ensure the timely

closure of follow-up points and compliance with all internal policies, including Legatrix

compliance

Key responsibilities

Regulatory and Compliance Management