Company Secretary

Position : Company Secretary

Location : Fort, Mumbai

Require only Mumbai candidates.

Key Responsibilities:

1. Corporate Governance:

• Ensure compliance with the applicable laws, regulations, and corporate governance standards.
• Advise the Board of Directors and senior management on corporate governance matters, ensuring the company adheres to the principles of transparency, accountability, and ethical conduct.
• Organize and facilitate Board meetings, Annual General Meetings (AGMs), and other key stakeholder meetings.
• Prepare agendas, minutes, and resolutions for Board and Committee meetings, ensuring compliance with statutory and regulatory requirements.

1. Regulatory Compliance:

• Ensure the company complies with all corporate and securities laws, stock exchange requirements, and regulatory filings.
• Oversee the preparation and filing of all statutory documents with regulatory bodies, including the Securities and Exchange Commission (SEC) and the Stock Exchange.
• Monitor and ensure compliance with listing requirements and corporate reporting obligations.

1. Shareholder and Stakeholder Communication:

• Act as the primary point of contact for shareholders and other stakeholders, addressing queries and concerns.
• Oversee the management of shareholder registers and ensure proper record-keeping of all shareholder communications.
• Assist in the management of shareholder meetings, including proxy voting, and ensure timely communication of AGM/EGM notices and results.

1. Board Support:

• Provide administrative and advisory support to the Board of Directors, including coordinating with Board members and senior executives.
• Advise on the legal and regulatory implications of business decisions and transactions.
• Assist in the induction and training of new Board members, ensuring their understanding of company policies and governance practices.

1. Legal and Contractual Oversight:

• Manage and oversee the company’s legal affairs, ensuring all contracts and agreements are in line with regulatory requirements.
• Ensure the company’s legal documents and filings are up-to-date and accessible.
• Work closely with external legal advisors and provide guidance on legal risks and issues.

1. Risk Management:

• Assist the Board in the development and implementation of risk management strategies and policies.
• Identify legal and governance risks and help mitigate them through appropriate strategies.

1. Secretarial Support to Committees:

• Provide secretarial support to various Board Committees, including the Audit Committee, Remuneration Committee, and Nominations Committee.
• Prepare agendas, draft minutes, and follow up on action points to ensure timely execution of decisions.

1. Policy Development & Monitoring:

• Develop and implement corporate governance policies and procedures to support best practices.
• Continuously monitor the effectiveness of governance practices and suggest improvements.