Assistant Recreation Coordinator - Recreation Center/Sports

Class Summary

Assigned to: Casper Recreation Center

Assistant Recreation Coordinator – Girls’ Sports Discovery Camp

The Casper Recreation Division is seeking a motivated and organized Assistant Recreation Coordinator to support the Girls’ Sports Discovery Camp. This position is specifically designed for this seasonal program and differs from the standard Assistant Recreation Coordinator role within Indoor Sports.

The Assistant Recreation Coordinator will oversee the planning, coordination, and daily operations of the Girls’ Sports Discovery Camp through the Casper Recreation Division. The camp season runs from early June through June 19, with staff training scheduled in late May. The Assistant Recreation Coordinator will also work limited hours in May to assist with camp planning, scheduling, and preparation prior to the start of the program.

Weekly schedules during the camp season will typically range from 20-35 hours per week. The Assistant Recreation Coordinator will be responsible for coordinating camp activities, supervising camp staff, and ensuring the successful delivery of sports instruction and daily programming for campers ages 8–17. This role will help guide staff in teaching fundamental skills, leading drills and activities, and maintaining a fun, safe, and supportive environment focused on introducing girls to a variety of sports.

Responsibilities include assisting with staff training, organizing daily camp schedules, monitoring program quality, supporting instructors during activities, and serving as a point of contact for participants and parents during camp hours.

Staff must be available to work weekday shifts scheduled between 7:00 a.m. and 5:00 p.m., Monday through Friday.

Applicants should have experience coordinating youth programs, supervising staff, and instructing or coaching youth, particularly in one or more of the following sports: Flag Football, Volleyball, Basketball, Tennis, or Pickleball. Applicants with knowledge across multiple sports are preferred.

Incumbents are responsible for coordinating programs within the Recreation Division.

Reporting Structure

Receives direct supervision from higher-level supervisory and management staff.

Typical Class Essential Duties

• Leads staff to include: assigning work; ensuring staff are trained; ensuring that employees follow policies and procedures; and maintaining a healthy and safe work environment.
• Assists with scheduling recreational staff according to program needs; coordinates facility and program schedules; opens and closes facilities used in recreation programs.
• Provides administrative assistance and supervision of program areas such as adventure camps, concessions, sports, or aquatic classes. Monitors compliance and enforces program rules as appropriate.
• Assists in setting up facility equipment for games and leagues, including volleyball nets, basketball hoops, softball equipment, and raising/lowering curtains, to support the operation of gameday and game night activities for sports leagues.
• Assists with purchasing program materials and supplies as needed.
• Assists with developing marketing materials such as brochures, newsletters, and markets recreational programs for the community.
• Assists with administrative tasks associated with the coordination of an assigned program.
• Receives and verifies payments; operates a cash register; processes and maintains related records to reconcile accounts receivable tasks.
• Provides general customer service and communicates with the public regarding fees, policies, rules and general information about the facility or program.
• Represents the City of Casper by responding to the public, citizens, its employees, and others in a prompt, professional, and courteous manner while continuously maintaining a positive customer service demeanor.
• Performs other duties of a similar nature or level.
  
  

Knowledge Of

Knowledge (position requirements at entry):

• Basic education and practical training in sports, fitness, games, and recreational activities for children and adults.
• Basic principles and practices of planning and implementing recreation programs.
• Customer service principles.
• Basic principles of leading and training staff.
• Basic math and balancing accounts.
• Modern office procedures, methods and use of technological equipment including database management and use of software applications.
  
  

Ability To

Abilities (position requirements at entry):

• Routinely demonstrate the City of Casper core values.
• Work a variety of shifts including nights, weekends, and holidays.
• Lead lower-level staff.
• Maintain a neat and professional appearance.
• Communicate effectively verbally and in writing.
• Follow written and verbal instructions.
• Interpret and explain Recreation Center policies and procedures.
• Learn how to correctly set up volleyball nets, raise and lower basketball hoops, and adjust curtains to ensure safety and proper alignment.
• Prepare clear and concise reports.
• Operate modern office equipment, software, and operating systems/applications.
• Interpret, follow, explain, and apply Federal, State, and local policies, laws, and regulations.
• Work independently and as part of a team.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Follow all City safety procedures and report all accidents/incidents immediately to a supervisor.
  
  

Skill In

Skills (position requirements at entry):

• Working enthusiastically with groups of children and adults.
• Prioritizing and assigning tasks.
• Developing and implementing recreational programs.
• Handling multiple tasks simultaneously.
• Collecting and counting cash.
• Operating in a courteous, knowledgeable, and tactful manner with customers, staff, and the general public.
• Using computers and related software applications.
• Oral and written communication sufficient to exchange or convey information and to provide and receive work direction.
  
  

Training, Experience & Certifications

EDUCATION AND EXPERIENCE

• High school diploma or equivalent (G.E.D.).
• Minimum one (1) year of experience planning and/or implementing a recreation program preferred.
  
  

LICENSING AND CERTIFICATIONS

• Possession of a valid Wyoming driver’s license preferred.
  
  

Supplemental Information & Physical Requirements

The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Women, minorities, and individuals with disabilities are encouraged to apply.

Employment with the City of Casper is contingent upon a successful background screen and pre-employment drug test. Applicants who have failed a pre-employment screen or have been terminated from the City of Casper are ineligible for employment consideration for 12 months. You will become eligible for consideration 12 months from the date of your incident (pre-employment screen or termination).

As a condition of employment, the successful candidate must utilize direct deposit for payroll purposes.

Driving records are required for all new employees regardless of the position's driving requirements. If the employee has not held a Wyoming driver's license for the last three years, the employee must provide at their own initiation and expense a driving record from their previous state(s) of residence.

Physical And Environmental Conditions

City of Casper employees in data creation and modification, security sensitive or safety and protective positions are subject to pre-employment drug testing. Some employees may be subject to random drug testing if their responsibilities include:

• Emergency response/rescue
• Handling or working with hazardous materials, including chemicals as well as solid and liquid waste
• Operating or maintaining water and wastewater systems
• Writing or modifying code, maintaining or modifying City data systems including work on networks, servers, and communication systems
• CDL operations and driving
• Operating power-driven machinery or equipment
• Creating or modifying health, financial, security and or risk documents or assessments
• Working with or directing minors
  
  

Positions in this class typically require: stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, fingering, feeling, talking, hearing, seeing, and repetitive motions.

Light Work: Exerting up to 20 pounds of force occasionally, and/or up-to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.

Incumbent is subject to perform duties either indoors or outdoors, which may include extreme climate/weather conditions (warm humid indoors/unpredictable weather outdoors) and ongoing exposure to sun and pool chemicals such as chlorine. The nature of duties involves constant mental and visual attention. Incumbents in this position will be in situations where they may experience critical/traumatic events and need to have the ability to quickly move between workspaces.