Assistant Manager - Commercials

Job Purpose

Managing the process for receiving to payment cycle for the vendors, along with store operation and contract management

Job Outline

The individual will be responsible for handling materials receiving, Centralized SPOC for vendor’s invoice receiving, Invoice parking and payment release as per the due date , calculated based on payment terms. The individual is a also responsible of store operation and contract management .

Job Specification

Graduate/MBA

Skills:

Technical

Excellent knowledge of SAP and Excel

Behavioural

Excellent interpersonal skills and good knowledge of English

Job Interface/Relationships:

Internal

• Regularly interact with the users for GR processing and quality confirmation in SAP. Will have close coordination with Finance team for payment release process. Needs to coordinate with legal team for contract validation in CARRAR. Interaction with operation for inventory reduction in store.

External

• Single SPOC for vendors for receiving certified invoice and the payment release status.

Key Responsibilities and % Time Spent

Receiving items delivery, monitoring the check list for service receipt along with SLA certification, penalty/ incentive calculation, payment terms, as mentioned in the PO/ WO. Close coordination with Finance & the user team for GR & payment processing lead time. Fortnightly reporting of aging analysis to users & to Finance - 40%

Reduction of contract processing lead time - 20%

Single SPOC for vendors for invoice receiving, payment status updates, resolution of issues, if any related to payment processing and reconciliation - 20%

Store process improvement and inventory optimisation - 20%

KRA - Reduction of payment release lead time

KPI- Facilitate the vendor’s payment process , by checking the item quantity , Service Level Agreement monitoring, delivery date and service certification.

Measure - Improvement in lead time by 20% compared to last year

Weightage - 40%

KRA - Reconciliation of vendor’s account in collaboration with Finance

KPI - Will increase the index in “ Supplier relationship management”

Measure - 6 accounts in each quarter

Weightage - 20%

KRA - Reduction in lead time for contract processing

KPI - Lead time between Letter of intent / Work order / Purchase Order to contract signature

Measure - 30 working days

Weightage - 20%

KRA - Improvement in Store operation and inventory optimisation

KPI - Process improvement for better control in operationof store. Optimisation of inventory by 20%

Measure - Reduction of existing inventory by 20%

Weightage - 20%

Any Other Significant Input

Should be very well-versed in professional communication, as this role needs lot of internal communications both with internal & external stake holders.