Administrative Associate - Level IV - General Management

Actively Reviewing the Applications

Cummins India

Maharashtra, Pune, India Full-Time

Posted 2 months ago • Apply by April 20, 2026

Job Description

Description

Job Summary

This position acts as an extension of senior management, ensuring seamless operations, positive customer experiences, and high-quality execution of administrative and coordination activities. The role provides comprehensive support including scheduling, communication management, documentation, data accuracy, and stakeholder coordination. The incumbent serves as a key representative of senior management, facilitating efficient information flow, maintaining confidentiality, and supporting organizational objectives through proactive planning and follow-through.

Key Responsibilities Executive & Administrative Support

Anticipates senior management needs and expertly manages calendars, schedules, priority conflicts, and meeting requirements.
Arranges and coordinates domestic and international travel, including travel requests, visa/passport facilitation, and preparation/submission of expense reports.
Screens and responds to incoming correspondence, inquiries, and phone calls; drafts memos, letters, presentations, and official communication as required.

Operations, Planning & Coordination

Creates and maintains execution plans for tasks, events, and activities to ensure alignment and milestone tracking.
Ensures accurate and timely maintenance of reports, dashboards, trackers, documentation, and audit-related records.
Executes administrative processes (PR/PO, travel requests, logistics coordination, etc.) with precision and adherence to standard procedures.
Reports required information on a regular cadence (e.g., monthly reports, leadership updates).
Monitors and approves standard expenditures in alignment with established budgets.

Stakeholder Collaboration & Communication

Collaborates assertively with multiple internal and external stakeholders to enable alignment and drive expected outcomes.
Facilitates smooth, timely communication between senior management, employees, leadership, customers, vendors, and external parties.
Acts as a formal resource and guide to colleagues with lesser experience.

Customer & Team Engagement

Manages employee/leader queries (calendar conflicts, meeting setups, information flow, etc.) with strong interpersonal skills.
Works collaboratively as an active team member to ensure overall team deliverables and outcomes are achieved.

Responsibilities

Qualifications

High school diploma or completion of secondary education required.
Equivalent relevant experience may be considered in alignment with regulatory requirements.

Core Competencies

Action Oriented: Takes on challenges with urgency, enthusiasm, and energy.
Communicates Effectively: Adapts communication style to meet the unique needs of diverse audiences.
Customer Focus: Builds strong customer relationships and delivers customer-centric service.
Ensures Accountability: Holds self and others responsible for delivering commitments.
Plans and Aligns: Prioritizes and aligns activities with organizational goals.
Data Analytics: Interprets and communicates qualitative and quantitative data to support decision-making.
Data Visualization: Creates clear visual representations of data using dashboards, reports, and presentations.
Values Differences: Appreciates and leverages diverse perspectives and cultural backgrounds.

Qualifications

Experience

Significant work experience in administrative, coordination, or executive support roles.
In-depth knowledge gained through specialized training or experience supporting senior leadership.
Strong stakeholder management, communication, planning, and documentation expertise.

Knowledge, Skills & Capabilities

Technical & Functional Skills

High ownership mindset with the ability to drive clarity, structure, alignment, and follow-through.
Strong planning skills with capability to manage execution plans, cadences, meeting agendas, MoMs, and follow-ups.
Excellent data accuracy and documentation discipline for audit-readiness.
Proficiency in MS Office and common business tools.
Experience managing PR/PO processes, travel workflows, and standard administrative systems.

Job General Management

Organization Cummins Inc.

Role Category On-site with Flexibility

Job Type Office

ReqID 2422961

Relocation Package No

100% On-Site No