Administrative Assistant-IPS

We’re looking for a highly organized Administrative Assistant to support a global leadership team and help keep operations running smoothly. This role is ideal for someone who thrives in a fast-paced environment, enjoys coordinating projects and events, and excels at keeping teams aligned.

What You’ll Do

• Provide administrative support to a leadership team of 8
  
  
• Coordinate international schedules, meetings, and travel logistics
  
  
• Plan and manage team events, meetings, and offsite activities
  
  
• Prepare presentations and meeting materials for leadership and clients
  
  
• Manage calendars, organizational charts, and internal communications
  
  
• Assist with expense reports and small internal projects
  
  
• Maintain SharePoint team pages and internal newsletters
  
  
• Collaborate with teams across multiple locations globally
  
  

What You Bring

• Bachelor’s degree or equivalent experience
  
  
• 5+ years supporting executives or senior leadership
  
  
• Strong skills in Microsoft Office (Outlook, Teams, Excel, PowerPoint, SharePoint)
  
  
• Exceptional organization, communication, and multitasking abilities
  
  
• Experience coordinating travel, events, and leadership schedules
  
  
• Ability to work independently while collaborating across teams
  
  
• Comfortable leveraging AI tools (such as CoPilot) to improve efficiency
  
  

Key Traits for Success

• Adaptability
• Relationship Building
• Problem Solving
• Discretion
• Strong Communication
• Positive, Team-First Attitude

Kavaliro provides Equal Employment Opportunities to all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Kavaliro is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Kavaliro will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please respond to this posting to connect with a company representative.