Administrative Assistant (contract)

Actively Reviewing the Applications

Microsoft

On-site 1–2 LPA

Posted 2 days ago • Apply by May 20, 2026

Job Description

Administrative Assistant (Contract)

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Summary

This position supports the US Immigration Team within the General Counsel and HR Legal department, performing critical administrative functions in a fast-paced, high-volume environment. The successful candidate will play an essential role in managing immigration case operations, ensuring timely processing of documentation, maintaining data integrity within case management systems, and coordinating with cross-functional teams to support immigration journeys for employees. This role requires exceptional organizational skills, meticulous attention to detail, and the ability to manage multiple priorities while maintaining accuracy in a dynamic legal operations setting. The position offers hands-on experience in sophisticated legal operations and provides exposure to immigration law processes and procedures.

Job Responsibilities

Process high-volume paper filings, including collating, copying, distributing for signature, scanning, and mailing hardcopy immigration documents
Troubleshoot printing issues to ensure uninterrupted workflow and timely case processing
Triage and escalate urgent immigration cases to appropriate teams based on priority and complexity
Track, accurately update, and confirm case status within case management software in real time
Run and analyze case status reports within case management tools to monitor workflow and identify trends
Conduct data audits and collaborate with stakeholders to ensure data integrity and accuracy
Provide additional project and task support as directed by team leadership
Maintain consistent productivity on routine daily, weekly, and monthly tasks while meeting established deadlines

Requirements

1 or more years of overall professional experience
Experience building out and documenting processes, particularly using OneNote, with at least 1 year of experience
Experience working in high-volume operations with cross-functional teams for at least 1 year
Proficient in Microsoft Office tools including Outlook, Excel, Word, Teams, and OneNote with at least 1 year of experience
Must be available to work 100% onsite, five days per week
Bachelor's degree in any field required
High GPA preferred
Deep attention to detail with strong organizational and time management capabilities
Critical thinking skills with ability to navigate complex and sometimes ambiguous situations
Strong written and verbal communication skills
Sense of urgency with ability to prioritize and manage work accordingly
Ability to lift up to 20 pounds as needed

Additional Details

Location: Redmond, WA (Onsite)
Duration: 4 months
Pay Range*: $27.50 - $31 per hour
Weekly Schedule: 40 hours
Job Status: Non-Exempt
Application Deadline: Apply within 72 hours of the posting date to ensure consideration.

This Role Is Eligible For The Following Benefits

Medical, dental & vision
Hospital plans
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
Company paid short and long-term disability
Health & Dependent Care Spending Accounts (HSA & DCFSA)
Employee Assistance Program
Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave

Benefits are subject to change and may be subject to specific elections, plan, or program terms.

AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.