Administrative Assistant

Would you like the opportunity to get your foot in the door with a reputable organization based here in the Cincinnati area? Don't miss your chance and apply now!

What you will be doing as the Administrative Assistant:

• Maintains all tenant, contractor and property files and documentation including leases, insurance certificates, and invoices, etc.
• Serves as a primary point of direct administrative contact and liaison with other offices, individuals, and external partners on a range of issues; organizes and facilitates meetings, conferences, and other special events, as required
• Explain policies and rules in an understandable manner.
• Answer questions and work to resolve resident complaints whenever possible.
• Assist residents with completing forms, requests for keys, lock changes, problems with neighbors
• Collects, enters and updates data to maintain department records and databases; establishes and maintains files and records in the required electronic management system
• Monitors vendor contracts and coordinates with appropriate parties to determine contract renewal disposition; receives and reviews vendor invoices; ensures proper documentation is received to process vendor payment in a timely manner; coordinates and handles any discrepancies in the payment process
• Assist in leasing apartments. Prepare packets of information for prospective customers.

What you will need as the Administrative Assistant:

• Five (5) years administrative support services experience
• Associate degree in business management or a related field or an equivalent combination of education and experience;
• Excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as residents, external clients and vendors
• Must have the ability to manage a variety of assignments simultaneously
• Ability to work in a fast-paced environment and prioritize multiple tasks
• Excellent writing skills with a comprehensive knowledge of composition, grammar, punctuation and spelling;
• Demonstrated ability to maintain confidentiality
• Demonstrated knowledge of PC-based software applications (Microsoft Word, Excel and Outlook)