Administrative Assistant

Job Description

Synergy, a leading Boston commercial real estate firm, seeks an experienced Administrative Assistant to support internal teams and cross-functional initiatives in a fast-paced, collaborative environment. This role is ideal for a highly organized administrative professional who thrives on coordination, systems, and follow-through rather than front-desk or facilities work.

The Administrative Assistant will work closely with the Executive Assistant to the CEO, serving as a key partner in ensuring administrative processes, approvals, and internal operations run smoothly across the organization.

Reports to: Executive Assistant to the CEO

Location: In-office (Boston, MA)

Key Responsibilities

Administrative & Team Support

• Provide proactive administrative support to multiple internal teams and leaders (non-CEO)
• Manage shared calendars, meeting coordination, and complex scheduling needs
• Prepare meeting materials, documentation, and internal communications
• Track action items, deadlines, and follow-ups to support execution and accountability
• Draft, format, and maintain internal documents and presentations
  
  

Systems, Access & Platform Approvals

• Review and approve technology quotes in alignment with company guidelines
• Approve new software licenses and system access requests[CT1]
• Approve creation of SharePoints, Teams, and Domains
• Partner with IT vendor and leadership to ensure governance and consistency across systems
  
  

Internal Initiatives & Events

• Support internal meetings and team initiatives as needed
• Provide coordination and administrative support for internal team events and gatherings
• Assist with logistics and execution in partnership with stakeholders
  
  

Executive Partnership

• Work closely with the Executive Assistant to the CEO on administrative priorities and special projects
• Provide overflow administrative support as needed
• Serve as a reliable backup for basic office needs during absences or peak periods
  
  

In addition to competitive salary and benefits, we offer a collegial work environment and an excellent opportunity to continue to develop strong skills and professional growth. Those who have joined us from other firms find the tight-knitted team culture and direct access to leadership very rewarding.

Synergy (synergyboston.com) is a real estate investment and operating company primarily focused on the Boston market. We are one of the largest and most active landlords in the city. We are active members of the Boston business community and have been recognized as Landlord of the Year by the GBREB Commercial Brokers Association (CBA). We are also proud to support numerous organizations that have a positive impact in our city.

Job Requirements

• 4–6+ years of experience in administrative, executive support, or operations roles
• Experience managing internal systems, approvals, or access controls
• Strong organizational, communication, and prioritization skills
• High level of professionalism, discretion, and sound judgment
• Ability to work independently while collaborating closely with leadership and teams
  
  

We offer competitive salary and benefits, including medical, dental, vision, life, STD & LTD insurance, and 401(k) plan with company match. We are unable to support sponsorship for work authorization and Visas at this time. Background check required.

Synergy is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

All vendors must have a signed Synergy Placement Agreement. All unsolicited resumes sent to Synergy will be considered property of Synergy. Synergy will not be held liable to pay a placement fee.