Admin& Finance

Job Opening: Manager – Administration & Finance

• Industry: Architecture, Interior Design & Hospitality Projects
• Experience Required: 5–10 years
• Employment Type: Full-time
• Location: Chennai
• About the Company
• We are a design and architecture company specialising in hotels, resorts, large-scale residential developments, commercial projects, and mixed-use developments. We are looking for an experienced Administration & Finance Manager who can independently manage the company’s financial controls, taxation, statutory compliance, administration, and project-related documentation.

Key Responsibilities

Finance and Financial Control

• Manage day-to-day accounting, financial records, payments, receivables, and cash-flow tracking.
• Prepare project-wise budgets, expense statements, profitability reports, and management information reports.
• Monitor project billing, consultant payments, vendor payments, professional fees, and outstanding receivables.
• Establish and maintain internal financial controls, approval systems, and documentation processes.
• Coordinate with chartered accountants, auditors, banks, financial institutions, and external consultants.
• Assist management with financial planning, cost control, and periodic financial reviews.

Taxation and Statutory Compliance

• Strong working knowledge of GST, TDS, income tax, professional tax, and other applicable statutory requirements.
• Manage GST invoicing, input tax credit reconciliation, TDS deductions, and statutory payment schedules.
• Coordinate the preparation and filing of GST returns, TDS returns, income-tax-related documents, and other regulatory filings.
• Maintain proper records for audits, assessments, notices, and statutory inspections.
• Ensure timely compliance with company, labour, and financial regulations.

Administration and Operations

• Oversee general office administration, vendor management, procurement, contracts, employee records, and facility management.
• Manage agreements, work orders, purchase orders, invoices, reimbursement claims, and administrative approvals.
• Coordinate with architects, designers, project managers, consultants, clients, contractors, and government authorities.
• Develop and maintain organised digital and physical documentation systems.
• Support management in setting up administrative policies, standard operating procedures, and reporting formats.

Land and Project Documentation

• Review and maintain land-related and project-related documentation.
• Have a practical understanding of title documents, sale deeds, lease deeds, development agreements, joint-development agreements, powers of attorney, encumbrance certificates, revenue records, and property tax documents.
• Coordinate with lawyers, landowners, developers, surveyors, liaison consultants, and registration authorities.
• Maintain documentation relating to project approvals, licences, statutory permissions, and regulatory submissions.
• Track documentation requirements for hotels, large residential developments, commercial projects, and mixed-use developments.

Candidate Profile

• Bachelor’s or master’s degree in Commerce, Finance, Accounting, Business Administration, or a related discipline.
• CA Inter, CMA Inter, MBA Finance, or a similar qualification would be an advantage.
• 5–10 years of relevant experience in finance, administration, taxation, compliance, or project documentation.
• Experience in an architecture firm, real-estate company, hotel development company, construction company, or project-management consultancy is preferred.
• Strong understanding of GST, TDS, taxation, accounting systems, financial controls, and statutory compliance.
• Familiarity with land, legal, and project documentation.
• Proficiency in Tally, accounting software, Microsoft Excel, and financial reporting.
• Strong organisational, communication, negotiation, and follow-up skills.
• Ability to work independently, maintain confidentiality, and coordinate with multiple stakeholders.
• Should be detail-oriented, dependable, commercially aware, and capable of taking complete ownership of the function.

What We Are Looking For

• We need a hands-on professional who can go beyond routine accounting and take responsibility for the company’s complete administration and financial-control function. The ideal candidate should be comfortable working closely with the promoters and senior management on financial, taxation, operational, land, and project-related matters.

Application Process

• Interested candidates may share their updated CV along with the following details:
• Current organisation and designation
• Total years of experience
• Current and expected compensation
• Notice period
• Current location
• Experience in GST, taxation, financial control, and land documentation