Admin & Accounting Manager

Purpose of the role

A dual-mandate role that keeps the firm running on two fronts. On one side, the Admin & Accounting Manager ensures all three offices operate smoothly — facilities, supplies, food, housekeeping, vendors and the day-to-day environment that lets the team do its best work. On the other, they support the firm’s own group accounting through hands-on bookkeeping and finance operations across the group entities on Zoho and Tally.

This is a hands-on, dependable, all-rounder role for someone who can move fluidly between operational admin and accounting, and who genuinely helps across the board wherever support is needed.

Key Responsibilities

Office & facilities management (three offices)

• Oversee daily operations and upkeep of all three offices, keeping each clean, safe and well-stocked.
• Own the Admin & Cleaning SOP; supervise housekeeping staff and maintain checklists consistently across sites.
• Manage office infrastructure, AMCs, repairs and maintenance; liaise with landlords and building management.
• Maintain consumables and inventory with defined reorder levels at each location.
  
  

Food, pantry & hospitality

• Plan and coordinate daily food and catering based on headcount; ensure quality and hygiene standards are met.
• Minimise food wastage and oversee responsible redistribution of leftovers.
• Ensure pantries are stocked and that tea/coffee service runs as scheduled.
  
  

Vendor, procurement & cost control

• Source, negotiate and manage vendors — catering, housekeeping, stationery, IT consumables and couriers.
• Track contracts, renewals and AMC schedules; control admin spend against budget.
  
  

Travel, logistics & events

• Arrange travel, accommodation and logistics for staff and visiting partners.
• Support internal events, team gatherings and visitor hosting.
  
  

Group accounting — Zoho & Tally (essential)

• Maintain day-to-day books across the group entities in Zoho Books and Tally.
• Process accounts payable and receivable, expense claims and petty cash.
• Perform bank and ledger reconciliations and maintain intercompany records across the group.
• Support month-end close, prepare schedules and assist with management reporting.
• Coordinate GST, TDS and statutory compliance with the finance and tax team.
• Keep financial records orderly and audit-ready at all times.
  
  

Records, compliance & confidentiality

• Maintain statutory, HR-admin and office records accurately and securely.
• Uphold a clean-desk and document-confidentiality standard across offices — essential given the firm handles client-sensitive financial data.
  
  

Cross-functional support

• Act as a go-to problem-solver across the business, helping across the board wherever operational support is needed.
  
  

Skills: office,accounting,zoho,management