Workplace & Facilities Specialist

Here at Appian, our values of Intensity and Excellence define who we are. We set high standards and live up to them, ensuring that everything we do is done with care and quality. We approach every challenge with ambition and commitment, holding ourselves and each other accountable to achieve the best results. When you join Appian, you’ll be part of a passionate team dedicated to accomplishing hard things, together.

Appian is looking for a Workplace & Facilities Specialist to support the smooth, efficient, and professional operation of our office environment. This is a hands-on role ideal for someone who thrives in a fast-paced, people-focused setting and enjoys solving problems, improving processes, and ensuring an outstanding workplace experience for employees and visitors alike.

Key Responsibilities

• Independently manage day-to-day workplace and facility operations, including space setup, maintenance coordination, vendor management, and supplies.
• Represent Appian with professionalism to all employees, guests, and external partners.
• Handle all SEZ compliance requirements, including SEZ documentation and use of the SEZ Online Portal.
• Collaborate with global and local teams to support employee onboarding, workspace assignments, and event coordination.
• Ensure the workplace is safe, functional, and aligned with our culture and operational needs.
• Contribute ideas for improving office processes, employee experience, and operational efficiency.
• Support internal communications and logistics related to office policies, procedures, and events.
  
  

What We’re Looking For

• A strong customer service mindset and the ability to build relationships with a diverse range of stakeholders.
• Adaptable, proactive, and solutions-oriented with a positive, can-do attitude.
• Strong interpersonal and communication skills with the ability to handle ambiguity and prioritize effectively.
• Ability to work both independently and collaboratively in a fast-paced environment.
  
  

Preferred Qualifications

• Bachelor’s degree (BS/BA) in a relevant field.
• 5+ years of experience in workplace, facilities operations, or a similar role.
• Experience managing SEZ operations and associated compliance requirements through the SEZ Online Portal.
• Excellent organizational skills with high attention to detail.
• Experience working in employee-facing roles and managing multiple concurrent responsibilities.
  
  

Tools and Resources

• Training and Development: During onboarding, we focus on equipping new hires with the skills and knowledge for success through department-specific training. Continuous learning is a central focus at Appian, with dedicated mentorship and the First-Friend program being widely utilized resources for new hires.
• Growth Opportunities: Appian provides a diverse array of growth and development opportunities, including our leadership program tailored for new and aspiring managers, a comprehensive library of specialized department training through Appian University, skills based training, and tuition reimbursement for those aiming to advance their education. This commitment ensures that employees have access to a holistic range of development opportunities.
• Community: We’ll immerse you into our community rooted in respect starting on day one. Appian fosters inclusivity through our 8 employee-led affinity groups. These groups help employees build stronger internal and external networks by planning social, educational, and outreach activities to connect with Appianites and larger initiatives throughout the company.
  
  

Benefits

Appian offers a comprehensive benefits package designed to support your health, wellbeing, and financial future. Benefits may include health coverage, Employee Assistance Program (EAP) with free mental health support, life and disability insurance, an Employee Stock Purchase Program (ESPP), a retirement/pension plan, wellness dollars, tuition reimbursement, family-forming benefits and more. Benefits vary by country—please ask your Talent Acquisition contact for details specific to the location you are applying to.

About Appian

Appian is a software company that automates business processes. The Appian AI-Powered Process Platform includes everything you need to design, automate, and optimize even the most complex processes, from start to finish. The world's most innovative organizations trust Appian to improve their workflows, unify data, and optimize operations—resulting in better growth and superior customer experiences. For more information, visit appian.com. [Nasdaq: APPN]

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Appian is an equal opportunity employer that strives to attract and retain the best talent. All qualified applicants will receive consideration for employment without regard to any characteristic protected by applicable federal, state, or local law.

Appian provides reasonable accommodations to applicants in accordance with all applicable laws. If you need a reasonable accommodation for any part of the employment process, please contact us by email at [email protected]. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

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