Visa Manager

Company: EdTerra Adventures

Location: Delhi / Gurgaon

Department: Operations / International Travel

Employment Type: Full-Time

About The Role

We are looking for a detail-oriented and proactive Visa Manager to handle end-to-end visa processing for students, group departures, and educational travel programs. The ideal candidate should have strong knowledge of visa documentation, embassy procedures, and coordination with internal and external stakeholders to ensure smooth and timely visa approvals.

Key Responsibilities

• Manage complete visa application processes for international educational tours and group departures
• Coordinate with embassies, consulates, VFS centers, and visa consultants
• Verify and organize visa documentation including passports, bank statements, NOCs, invitation letters, travel insurance, and supporting documents
• Guide students, parents, and internal teams regarding visa requirements and timelines
• Track application status and ensure timely follow-ups for approvals and collections
• Maintain accurate visa records, trackers, and compliance documentation
• Handle urgent cases, rejections, and embassy queries professionally
• Coordinate closely with operations, ticketing, and travel teams for smooth execution
• Stay updated on changing visa rules, travel advisories, and embassy guidelines
• Ensure confidentiality and accuracy in document handling
  
  

Required Skills & Qualifications

• Bachelor’s degree in any discipline
• 2–5 years of experience in visa processing, travel operations, or international travel coordination
• Good understanding of embassy procedures and documentation requirements
• Strong communication and interpersonal skills
• Excellent attention to detail and organizational abilities
• Ability to manage multiple applications and deadlines simultaneously
• Proficiency in MS Excel, Google Sheets, and documentation management
  
  

Preferred Experience

• Experience in handling student group visas or educational travel visas
• Prior experience in the travel, tourism, or edtech industry will be an added advantage
  
  

Skills: documentation,international travel,visas,travel