Vendor Management Specialist

What is BrightChamps?

BrightCHAMPS is a fast-growing global edtech platform valued at $650M, delivering live, expert-led learning in Coding, Robotics, Financial Literacy, Math, AI, and Communication to kids aged 616 across 30+ countries and 12+ languages. As we scale rapidly across geographies, we are building robust people operations infrastructure to support our growing workforce and we're looking for seasoned HR leaders who can bring structure, rigour, and scale to our people operations.

About the role

We are seeking a detail-oriented Vendor Management Associate to support the end-to-end vendor lifecycle from onboarding and contract administration to ongoing performance tracking. This role is ideal for candidates with strong Excel skills, a sharp eye for documentation, and a growing interest in procurement and supplier negotiations.

KEY RESPONSIBILITIES

Vendor Onboarding & Documentation

• Manage vendor onboarding, documentation, and system registration.
• Maintain vendor records, contracts, and compliance documentation.
• Prepare and update templates such as NDAs, MSAs, and SOWs.
• Ensure all vendor documents are accurate and audit-ready.

Negotiation Support

• Assist in preparing cost comparisons and negotiation briefs.
• Support vendor negotiations through market research and benchmarking.
• Track commercial terms and update agreements using approved templates.

Reporting & Analysis

• Maintain vendor spend, contract, SLA, and savings trackers.
• Create reports and dashboards using advanced Excel functions.
• Prepare vendor performance and cost analysis reports.
• Support process automation using Excel tools.

Vendor Performance Management

• Monitor vendor KPIs and SLA compliance.
• Coordinate vendor review meetings and maintain action trackers.
• Support risk management and corrective action plans for vendors.

REQUIRED QUALIFICATIONS

• Bachelors degree in Business Administration, Supply Chain, Finance, or a related field
• 1 - 6 years of experience in vendor management, procurement, or contract administration
• Excel: Advanced proficiency in Microsoft Excel

Pivot Tables, VLOOKUP/XLOOKUP, INDEX-MATCH, IF/SUMIF formulas

Data validation, conditional formatting, and chart creation

Basic macro/VBA knowledge preferred

• Excellent documentation skills — ability to create clear, structured, and professional
• documents
• Strong attention to detail and high accuracy in data entry and reporting
• Good communication and interpersonal skills for cross-functional coordination