Sr. Executive Events/AM

Role Summary

The Event Production Executive / Asst. Manager will be responsible for end-to-end event production, technical planning, vendor coordination, and on-ground execution for domestic and international events. The role requires strong hands-on technical knowledge, production expertise, and the ability to manage large-scale setups with precision and quality control.

Key Responsibilities

Event Production Planning

• Understand event requirements from the internal stake holders and translate them into technical and production plans.
• Prepare detailed production briefs including stage design, fabrication, trussing, lighting, LED, sound, and AV.
• Oversee feasibility checks, technical recce, and venue layout planning.

Technical Knowledge & Execution

• Strong command over event technicals including:
• Audio systems (line arrays, mixers, microphones)
• Lighting (moving heads, profiles, pars, dimmers)
• LED walls (pixel pitch, content formats, processors)
• Truss & Rigging (safety, load requirements)
• Stage Fabrication & Decor
• Coordinate with technical vendors to ensure correct setup, testing, and rehearsals.
• Troubleshoot live technical issues during the event.

Vendor & Production Management

• Liaise with production houses, fabrication vendors, LED partners, sound & light teams, and event agencies.
• Share clear production guidelines, negotiate competitive rates, and ensure delivery within timelines.
• Oversee quality control for all technical and fabrication elements.

Design & Technical Coordination

• Work closely with creative and design teams to convert concepts into accurate technical drawings and BOQs.
• Review layouts, stage designs, branding placements, and ensure adherence during execution.
• Validate technical rider requirements for artists, speakers, and performers.

On-Ground Event Execution

• Supervise venue load-in, setup, rehearsals, and dismantling.
• Coordinate technical cues during event showflow.
• Ensure safety compliance, proper cabling, backstage management, and equipment functionality.

Budgeting & Documentation

• Prepare production budgets, BOQs, and cost comparison sheets.
• Track consumption, approvals, and ensure cost control without compromising on quality.
• Maintain production documentation, technical checklists, and post-event reports.

Qualification

• Bachelor’s degree in Event Management / Technical Production or related field.
• Certifications in sound, light, AV, or event production is an added advantage.
• Ability to read technical drawings, floor plans, and stage layouts.
• Excellent vendor management and negotiation skills.
• Good communication skills and teamwork mindset.