Sr Benefits & Payroll Analyst

Title: Sr Benefits & Payroll Coordinator

Location: India

Overview

The Sr Payroll & Benefits Coordinator is responsible for the day-to-day administration and execution of employee benefits and payroll-related processes across a global employee population, with a primary focus on US and IN benefits operations. This role ensures accurate processing, strong employee support, and seamless coordination across systems, vendors, and internal stakeholders.

This position partners closely with global HR, Finance, Legal, and external vendors to deliver a high-quality employee experience while maintaining compliance and operational efficiency.

Key Responsibilities

Benefits Administration & Operations

• Serve as the coordinator for global employee benefits administration, including:
• New hire enrollments and life event changes
• Open enrollment execution and support
• Ongoing employee benefits updates and transactions
• Administer benefits within Workday, including submitting changes, maintaining data accuracy, and generating reports
• Support leave of absence processes by coordinating payroll inputs, tracking changes, and ensuring accurate system updates
• Execute COBRA and severance-related benefits processes for terminated employees
• Maintain and update global benefits knowledgebase content to ensure accurate, accessible information
  
  

Payroll Coordination

• Support global payroll processes by providing accurate benefits-related inputs (e.g., deductions, LOA impacts)
• Assist with system calculations and payroll adjustments tied to benefits events
• Partner with accounting to ensure alignment and accuracy
• Accountable for India payroll end to end
  
  

Vendor & Financial Coordination

• Manage monthly benefits invoice submissions and tracking
• Coordinate with vendors and brokers to ensure accurate billing and issue resolution
• Support reimbursement processes, with a focus on accuracy and timely submission (with potential transition to Accounting)
  
  

Systems & Process Support

• Serve as the primary day-to-day administrator for benefits in Workday
• Support benefits-related system processes, reporting, and data integrity
• Collaborate with cross-functional teams on process improvements and operational support
  
  

Projects & Continuous Improvement

• Support benefits-related projects such as onboarding enhancements, systems improvements, and process optimization
• Contribute to documentation, automation efforts (e.g., autopay exploration), and operational efficiencies
• Assist with integration activities during M&A or other organizational changes, as needed
  
  

Qualifications

• 3-5 years of experience in US benefits administration
• US based company experience; work or education in US preferred
• Experience working with Workday payroll and benefits
• Excellent excel and data analysis skills
• Strong attention to detail and ability to manage high-volume, transactional work
• Ability to prioritize and manage multiple deadlines
• Strong communication and customer service skills
• Experience working with vendors and cross-functional stakeholders
  
  

Skills

• Compliance
• Communication
• Data analysis
• System thinking
• Problem-solving
• Attention-to-detail
• Optimization
  
  

How We Think About AI

At Quickbase, we view AI as a tool to accelerate how work gets done — not replace it. We encourage thoughtful use of AI to improve speed, quality, and decision-making, while maintaining strong judgment, accountability, and data integrity.

Pay Range

₹0.00 - ₹0.00

Compensation & Benefits

At Quickbase, we believe in pay transparency and are committed to equitable pay practices.

Incentive Compensation

This role is eligible to participate in our annual incentive plan. Incentives are earned based on employee performance against defined metrics and company goals.

Benefits

Full-time roles are eligible for our comprehensive benefits program which includes medical, dental and vision coverage. You may also contribute to our 401(k) plan that includes a company match.

Equal Opportunity Statement

Quickbase is committed to building a diverse and inclusive workplace. We encourage candidates from all backgrounds to apply – even if you don’t meet every qualification listed. We are proud to be an equal opportunity employer.