Sr Administrative Executive

Job Summary:

The Admin Manager will be responsible for ensuring smooth administrative and operational readiness for Food Whisperer’s projects. This includes finding and setting up staff rooms, coordinating site readiness before launches, and ensuring that all facilities, utilities, and supplies are in place for seamless operations.

Key Responsibilities:

• Identify, negotiate, and arrange suitable staff accommodation/staff rooms close to project sites.
• Coordinate with vendors, contractors, and suppliers to ensure timely setup of furniture, fixtures, and utilities.
• Conduct pre-launch site inspections to verify operational readiness (cleanliness, safety, utilities, equipment).
• Maintain liaison with local authorities, landlords, and service providers for smooth execution of administrative tasks.
• Ensure procurement and availability of required materials (stationery, uniforms, housekeeping items, etc.).
• Prepare and maintain site readiness checklists and reports for management approval.
• Handle travel, accommodation, and logistical arrangements for staff during launch phase.
• Manage petty cash, admin budgets, and expense records for site setup.
• Ensure compliance with company policies, safety standards, and statutory requirements.
• Support operations team with any ad-hoc administrative requirements during pre- and post-launch phases.

Requirements:

• Bachelor’s degree in Administration, Management, or related field.
• 3–5 years of experience in facilities management, administration, or site coordination (hospitality/F&B industry preferred).
• Strong negotiation, vendor management, and problem-solving skills.
• Ability to handle multiple sites and work under tight deadlines.
• Proficient in MS Office and basic reporting tools.
• Willingness to travel and work flexible hours during project launches.

Key Competencies:

• Attention to detail and strong organizational skills.
• Excellent communication and interpersonal abilities.
• Hands-on and proactive approach to problem-solving.