Site Design Coordinator

Title: Deputy Manager – Design (Site)

Department: Project Management

Reports to: Project Manager (Site)

Team: None but leads external design team (architect, structure, MEP, interiors, etc.)

Duties & Responsibilities:

Construction documentation:

• Take over design documentation from client’s design team post tender stage and coordinate issue of construction documentation by respective designers.
• Schedule receipt, review, and issue of construction documents to contractors in a timely manner to meet construction timelines.
• Lead inter-discipline design coordination in accordance with site conditions. Prepare design meeting agenda and minutes. Assign and follow up tasks.
• Set up the Documentation Management System (DMS) for all design documents in coordination with document controller.
• Ensure all contractors use the latest revision of drawings at site.

Contractors & vendors design submissions

• Schedule receipt, review, and approval of contractors’ design submittals: shop drawings, samples, data sheets, specifications, etc.
• Lead and coordinate review and approval process by designers.
• Lead coordination process between contractors to resolve bottlenecks and site clashes, in order to issue timely coordinated shop drawings.
• Lead the review and approval of mock-ups and prototypes by contractors.
• Coordinate preparation of as-built drawings, O&M manuals and other take-over documentation by contractors.

Change management

• Flag changes to design/ previously received approvals and lead the change management process to issue revised design to site in a timely and coordinated manner.

QC support

• Support the internal QC team in drafting ITPs and check lists in accordance with the design technical specifications.

Required Education & Experience:

• B. Arch or Dipl/B. Tech (civil) with experience in a design or design management role, including a minimum of 3 years with site experience (ideally in a site/resident architect/engineer position)
• Experience in coordinating design for at least 2-3 base-build projects (structure, MEP, facade) larger than 200,000 ft2.
• Experience coordinating design for a hotel project is a plus. Alternatively, experience coordinating high-end interiors is preferred.

Required Skills & Knowledge:

Technical skills:

• Good ability to read architecture, structure, MEP, interior drawings
• Proficient on AutoCAD and MS Office (Word, Excel, Teams, Outlook)
• Good understanding of coordination process between design disciplines and process to resolve technical bottlenecks at site.

Soft skills:

• Good interpersonal and leadership skills, and able to develop constructive relationships with designers and contractors.
• Good written and spoken English, able to convey complex feedback and briefs in a concise and clear manner
• Good planning and organizational skills, able to seamlessly schedule and coordinate various design activities.
• Good analytical mind with good problem-solving skills.