Senior Accountant

JOB DESCRIPTION

Senior Accountant — Anablade Private Limited

Location

Ghaziabad, Delhi-NCR

Entity

Anablade Private Limited — GeM-registered defence & security supply company

Experience

4–6 years in core accounting, with independent hands-on GST/TDS return filing and Tally ownership

Qualification

B.Com/M.Com; Tally + GST/TDS certification a plus. Semi-qualified CA/CMA not expected at this budget — see note below

Salary

₹45,000–₹50,000 per month

Reporting To

Founder / Director

This is a hands-on, single-point-of-accountability role for Anablade Private Limited, a founder-led, GeM-registered defence and security supply company. The person owns day-to-day bookkeeping through to statutory filings, bank/OD management, and audit-readiness — with minimal hand-holding expected on execution, but proactive flagging expected on anything risk-related (cash flow, GeM payment delays, compliance deadlines).

1. TDS / TCS (Direct Tax)

•      Deduct TDS correctly across all applicable heads — salary (Sec 192/now 392), contractor payments (194C/393), professional & technical fees (194J/393), rent (194I/393), commission (194H/393) — under the consolidated Section 393 framework effective FY 2026-27 (replaces the old 194-series).

•      Deposit TDS/TCS by the 7th of the following month; file quarterly returns (24Q/26Q/27EQ) by statutory due dates; issue Form 16/16A on time.

•      Track PAN validation to avoid the 20% higher-rate deduction under Sec 206AA; handle Lower/Nil deduction certificates (13/15G/15H equivalents) where applicable.

•      Reconcile TDS credits with Form 26AS/AIS quarterly; resolve mismatches before return filing.

2. GST

•      Monthly GSTR-1, GSTR-3B filing for Anablade; GSTR-9/9C annual return and reconciliation.

•      Input Tax Credit (ITC) reconciliation against GSTR-2B every month — no ITC claimed without matching.

•      Handle GST on GeM/government tender invoicing, RCM (reverse charge) on applicable services (e.g., legal, GTA), and e-invoicing if turnover threshold applies.

•      Respond to GST notices/mismatches (ASMT, DRC) with the founder looped in before any reply is filed.

3. E-Way Bill

•      Generate e-way bills for all goods movement above ₹50,000 (intra/inter-state as applicable), keep Part-B (vehicle) updated, and track validity windows for defence/railway consignments with multi-leg transport.

•      Maintain a log linking e-way bills to invoices and delivery challans for audit trail — this matters given the volume of tender-linked goods dispatch (ICU equipment, cleaning consumables, security systems).

4. Banking & Treasury

•      Manage day-to-day banking: fund transfers, cheque/RTGS/NEFT, vendor and salary payouts.

•      Own the Cash Credit/Overdraft (OD/CC) limit — monitor drawing power, stock/debtor statements submission to the bank (monthly), and interest servicing; flag any breach risk early.

•      Track Fixed Deposits (FDs) held as margin money/collateral against bank guarantees (common for GeM/tender EMDs) — maturity tracking, renewal, and lien management.

•      Prepare documentation for mortgage/Loan Against Property (LAP) if used for working capital — EMI tracking, interest certificates for tax purposes — with sanction negotiation handled by the founder or CA.

•      Prepare paperwork for Bank Guarantee (BG) requests for tender EMDs/performance guarantees and track BG expiry for timely renewal or release; the founder signs off on terms.

•      Monthly bank reconciliation for every account across every entity — no exceptions carried forward.

5. Bookkeeping & Core Accounts

•      Day-to-day voucher entry, ledger scrutiny, and maintenance of books in Tally Prime for Anablade.

•      Accounts payable/receivable management: vendor bills, purchase orders matching, customer/government invoicing and follow-up on GeM/tender payment releases (which are often delayed).

•      Fixed asset register, depreciation schedules (Companies Act + Income Tax rates), and petty cash management.

•      Monthly closing with trial balance, P&L, and balance sheet ready by a fixed date (e.g., 7th of the next month) for founder review.

6. Payroll & Employee-Related Statutory Compliance

•      Monthly payroll processing, PF (EPFO) and ESI compliance and returns, Professional Tax where applicable, and Labour Welfare Fund if applicable.

•      Form 16 issuance, investment declaration collection, and TDS on salary computation.

7. ROC / MCA Compliance (Coordination)

•      Gather and organize data for AOC-4, MGT-7A, DIR-3 KYC, and ADT-1 — actual filing to stay with the company secretary/CA, since ROC drafting is not typically within a ₹40–45k accountant's scope.

•      Maintain a compliance calendar and chase the CA/CS for status; flag any due date at risk 2 weeks in advance.

8. CSR Compliance (Monitoring, Not Currently Mandatory)

•      CSR under Section 135 of the Companies Act applies only once a company crosses net worth ₹500 crore, turnover ₹1,000 crore, or net profit ₹5 crore (a Bill proposing to raise this to ₹10 crore net profit is pending in 2026) — Anablade does not currently trigger this.

•      Responsibility is to monitor Anablade's net profit against the threshold each year and flag proactively if CSR obligation is about to trigger — plus track any tender/RFP clauses that ask for a CSR policy or MSME/CSR declaration, since government bids sometimes require this even below the statutory threshold.

9. MIS, Audit & Costing

•      Monthly MIS for the founder: cash flow statement, P&L, OD utilization, receivables ageing (especially GeM/government dues), and tender-wise cost tracking (BOQ vs actual).

•      Coordinate statutory audit (Pvt Ltd) and tax audit (if turnover threshold crossed) end-to-end with the external CA — schedules, reconciliations, and query resolution.

•      Support bid costing with data (CLC minimum wage computations, BOQ cost sheets) for GeM/railway/defence tenders — final margin calls stay with the founder.

10. GeM & Government Billing Support

•      Raise GeM invoices correctly against POs, track payment milestones and delays, and reconcile GeM portal ledger against books.

•      Maintain documentation for EMD/BG refunds, performance security release, and any GST/TDS deducted by government buyers at their end.

•      Working knowledge of Tally Prime, GST portal, TRACES, e-way bill portal, and MCA V3 portal.

•      Advanced Excel (pivot tables, VLOOKUP/XLOOKUP, reconciliation templates) — this role runs on spreadsheets daily.

• •      Clear, direct communication — comfortable calling banks, GST officers, and vendors without needing scripts.