Receptionist & Admin Executive

About the Role  

We are looking for a highly disciplined and ownership-driven Receptionist  & Admin Executive to ensure seamless office operations, compliance adherence, and cost-efficient facility management.

This role requires strong execution capability, vendor coordination skills, and the ability to maintain high service standards across the organization.

Key Responsibilities  

• Ensure smooth day-to-day office and facility operations
• Ensure 100% of visitors and incoming calls are handled with a professional and welcoming demeanor.
• Zero complaints related to visitor/call management.
• Maintain optimal inventory levels for all office and kitchen supplies, preventing all stock-out / stock obsolescence incidents for critical items while maintaining budget.
• Maintain high facility uptime with minimal disruptions
• Monitor AMCs, preventive maintenance, and asset records
• Track and control admin costs within approved budgets
• Support and execute internal events within budget
• Maintain high employee and leadership satisfaction standards
• Drive quick response and resolution of facility-related issues

What Success Looks Like  

• High operational uptime
• Strong vendor performance management
• Zero compliance gaps
• Budget discipline
• Positive internal stakeholder feedback

What We Value  

• Accountability and ownership
• Structured and disciplined execution
• Collaborative approach
• Cost-conscious mindset
• Data-driven working style

Qualifications  

• Graduate
• 1-3 years of experience in Receptionist  & Administration 
• Experience in vendor management and compliance
• Strong Excel and reporting skills
• Ability to manage multiple priorities under tight timelines