Project & Invoicing Support Expert (Fixed-term)

Egon Zehnder is one of the world’s foremost leadership and talent consultancies. Our firm provides senior-level executive search, board search, advisory, CEO succession, family business advisory, as well as leadership assessment and development to the world’s most respected organizations. With more than 600 consultants in 71 offices and 37 countries, we work closely with public and private corporations, family-owned enterprises, and nonprofit and government agencies to help them define great leadership in the face of changing economic conditions, emerging opportunities, and evolving business goals.

We are seeking an experienced and enthusiastic candidate to join our Lead to Cash (L2C) Global Support Team as a Project & Invoicing Support Expert for a fixed-term contract, which will run until March 31, 2027 (a possible extension is going to be discussed). The ideal candidate will possess a strong understanding of the L2C application, invoicing processes, and financial operations, with a specific focus on project administration and best practices for invoicing.

The role will be located in our Knowledge Center Budapest and will report to the L2C Team Lead (based in London).

Key Responsibilities:

Project Management Support:

• Assist internal business users at various stages of the Lead-to-Cash process, ensuring compliance with global standards.
• Collaborate with cross-functional teams to address specific requirements and enhance process efficiency.

Invoicing Expertise:

• Provide comprehensive support for the invoicing process throughout different systems, ensuring compliance with internal standards.

Process Knowledge:

• Utilize fundamental knowledge of the L2C application and end-to-end process to support internal business users.
• Develop and expand expertise in NetSuite, particularly in relation to L2C and expense processes.

Intercompany Processes:

• Guide end users on intercompany invoicing processes, ensuring alignment with internal standards.

Financial Oversight:

• Assist in interpreting the financial aspects of the Letter of Proposal (LoP), offering insights and recommendations as necessary.

Data quality

• Conduct data quality checks related to financial data and processes to ensure accuracy and reliability.

New application implementation support

• Assist during the launch of the new L2C platform, actively participate in the preparation of targeted training and knowledge sharing.
• Providing technical support by being part of the help desk, a dedicated support team to address the technical issues, and provide assistance. Conducting thorough testing and promptly resolving any identified problems.
• Support creating user-friendly guidance and FAQ’s to address common issues.
• Collaborating with the change management team to strengthen the transition process effectively.

Use case collection and documentation support, along with post-launch support

• Gather and document relevant use cases to ensure a comprehensive understanding and support for L2C processes. This includes collaborating with team members to identify key scenarios, compiling necessary documentation, and maintaining an organized repository for easy access and reference.
• Conduct testing of new developments to ensure seamless integration and functionality, while monitoring and optimizing process and data flow for efficiency and effectiveness.

Requirements

• 3 + years’ experience in project administration, invoicing, or a related field,
• Familiarity with L2C processes and systems,
• Proficiency in MS Office,
• Familiarity with NetSuite and its integration with invoicing and expense management is a plus,
• Experience in an administrative role like Executive Assistant or Accounting is preferred,
• Experience in working with international – preferably global – teams, building solutions, and adapting to change,
• Flexibility in working hours during peak periods, particularly around month-end closings, with occasional extended coverage to support US time zones (up to 9–10 PM CET). Start times will be adjusted to maintain work-life balance, and contractual working hours will remain flexible.

Benefits

At Egon Zehnder, we operate as one unified team with expertise across industries, functions, and geographies. Our organization can be described as high-performing and collaborative, combined with a caring and respectful culture. Employee safety, well-being, and engagement are top priorities and at the core of our culture. We are proud to build relationships and live our Values through our Employee Resource Groups and initiatives. We have global programs focused on:

• Wellbeing,
• Sustainability,
• EZ+ (LGBTQ+),
• Neurodiversity, etc.

Be part of an international, highly professional, dynamic, and close-knit team! In addition to a competitive salary, we offer an annual performance-based bonus to reward our employees for their hard work and dedication. We offer additional paid holidays between Christmas and New Year, allowing our employees to spend time with their families and loved ones during the festive season. Our private medical care package ensures that our employees have access to high-quality medical care when they need it most. To support our employees in their personal and professional development, we offer free language courses in English, French, German, Hungarian, and Italian. We understand the importance of work-life balance, and our flexible hybrid work model allows our employees to work from home or in the office, depending on their needs and preferences. The policy varies by country and is subject to change by Egon Zehnder at any time. Our cafeteria provides a variety of meal options for our employees to choose from, ensuring that they have access to healthy and delicious snacks throughout the day.