Project Assistant

Key Responsibilities:

• Assist with Documentation:

- Support the PM in preparing, tracking, and managing purchase orders (POs) and payment applications.

- Maintain accurate records of project-related documentation.

• On-Site Assistance:

- Join site visits within the FAB to support the PM in monitoring project progress.

- Help coordinate with vendors, subcontractors, and onsite teams as directed by the PM.

• Client Reporting Support:

- Assist the PM in compiling and delivering progress reports to clients.

- Help communicate updates,

Role Description

This is a full-time on-site role based in the Greater Phoenix Area for a Project Assistant. The Project Assistant will support project planning, coordination, and execution by managing schedules, communicating updates, and tracking progress. Day-to-day tasks include preparing reports, liaising with team members, organizing documentation, and ensuring the timely completion of project deliverables. Additional responsibilities may include assisting in administrative tasks and performing quality checks on project milestones.

Qualifications and Skills

• Fluent in English and Mandarin (spoken and written).
• Strong attention to detail with a goal-oriented mindset.
• Willingness to learn and take on new tasks.
• Flexible and adaptable to changing project needs.
• Responsible with excellent time management skills.
• Strong communication skills for effective team support
• Project coordination, task management, and organizational skills
• Proficiency in communication and stakeholder management
• Ability to analyze data, prepare reports, and track project timelines
• Attention to detail and the ability to maintain accurate records
• Excellent knowledge of Microsoft Office or project management tools
• Adaptability to a fast-paced environment and problem-solving mindset

Preferred Experience:

• Previous experience in construction or project management support is a plus.
• Familiarity with documentation processes such as POs and payment applications.
• Proficiency in communicating cross cultures.
• Fluent in English and Mandarin (spoken and written).

Benefits:

● 401(k)

● 401(k) matching

● Dental insurance

● Health insurance

● Life insurance

● Paid time off

● Vision insurance