Process Executive - Trade Operations

Role Purpose Statement

This position is responsible to execute shipments/vessels and ensure flawless execution of commodity trade contracts, which services the Asia Pacific Oils Execution/operations for Bunge. This is an Individual contributor role with an added responsibility of controlling product Specific Execution, Position File with commercial & appointment of Surveyor /Shipping agents .

Main Accountabilities:

• Follow-up and gather information on shipment to be executed - vessel selection and confirmation from the Business Team
• Perform vessel screening to ensure compliance as per Bunge Global guidelines – Review of reports, Check availability of vessel charter party agreement, vessel certificates and others
• Gather information on contracts nominated on the vessel to be executed from the Business Team
• Update vessel nomination details to Sellers and Buyers (counterparties)
• Follow-up and get conformance on vessel nomination from counterparties
• Update and maintain vessel master status files
• Create contract vessel and parcel in SAP system, and Nominate purchase/sales contracts in SAP system
• Timely execute & settle purchase/sales contracts in SAP system
• Receive freight and purchase invoices from sellers and forward it to co-workers (Finance team) for payments processing
• Negotiate Letters of Credit and Prepare shipping documents
• Prepare and issue cargo stowage plans for CDSBO vessels to India. Aligned with commercial to maximize the intake.
• Finalize the Surveyor & Shipping agents to be appointed on CDSBO vessels and Monitor their Service delivery.
• Provide guidance and inputs to co-workers (Documents team) on documents to be prepared for vessel execution for submission to internal and external stakeholders

Additional responsibilities:

• Resolve execution related queries for the team & self within defined timelines
• Provide reports and run queries to assist the Finance Team in period end closing process
• Identify ideas for process improvement utilizing industry leading practices
• Handle exceptions generated, perform root cause analysis to resolve current issues and act proactively to avert potential issues in future
• Provide all information, documents and reports for audit. Post the audit; take steps as per corrective action plan drafted by the Team Leader.

Impact/Dimensions

Responsible to unlock the business value linked to the commodity contract by flawless execution of at-least 40 + vessels of around 20 Billion USD. Ensure Execution team is complying with SOX & Audit requirements under CON-0303, 08 & 09.

Key Performance Indicators (KPIs)

• Timeline of completion of Execution Life Cycle (From BL date to Presentation Date). Baseline for best in Class TAT is 5 Days.
• Control of Payment Collections from Buyer (Within Contractual Payment Deadline

Major Opportunities and Decisions

• Highly organized and able to work within required timeliness and applicable KPI’s

• Strong customer service, communication skills/soft skills

• Attention to details, process oriented and analytical skills

• Work well as part of a team to achieve a common objective

Management/Leadership

This is an Individual contributor role and Management/Leadership skills are not mandated for this role. However this role is to be developed as a 2 Tier within 2-3 years to replace the Team Lead Trade Execution. IDP’s should be assigned after confirmation on this particular role.

Key Relationships, Stakeholders & Interfaces:

This is a role that interacts with trading, freight, execution, controlling, accounting, finance desks of Bunge Asia Region.

Knowledge and Technical Competencies:

• Relevant experience in handling bulk, break-bulk and container shipments of Agri-commodities, with good knowledge of GAFTA and NAEGA contracts’ rules.
• Good knowledge of concepts and procedures related to shipment of trade commodities and related terms & guidelines, including expertise in Letters of credit and shipping documents
• Strong written & oral communications skills in English. Knowledge of European languages added advantage
• Excellent computer skills and competency in Microsoft Office (Word, PowerPoint, Excel, Outlook)
• Experience in working with SAP system (Added Advantage)

Education/Experience

• 4-5 years of work experience in a similar role (Veg Oil Trade Execution or Veg Oil Shipment Execution)
• Minimum Education Qualification – Graduation. Post-graduation would be an advantage.
• MISC or CDCS (Added Advantage)