Personal Assistant

Actively Reviewing the Applications

Shell

India, Tamil Nadu, Chennai Full-Time On-site

Posted 10 hours ago • Apply by May 3, 2026

Job Description

What’s The Role

The role of the VP requires frequent travel to locations overseas and collaboration with all lines of business within Shell. The Personal Assistant must be confident and proactive in managing the many stakeholders and management activities of the VP. The successful candidate must be comfortable working across organizational boundaries, time zones, and cultures. Often unsupervised, the individual must act on their own initiative and be able to route and escalate issues to the right part of the organisation and monitor progress of issues and actions on behalf of the VP. 

What You’ll Be Doing

The purpose of this role is to provide full executive support to the VP across all business activities and support the VP with day to day operations, leadership team coordination, site level coordination (Chennai) and longer-term business planning and coordination activities.

Accountabilities include:  

Provide effective, efficient, and pro-active administrative support to the VP, dealing with matters of a highly confidential nature.
Develop and maintain a sound understanding of business activities and objectives to be able to provide required information.
Develop and maintain connections to the SEAM and LOB Leadership Teams and their assistants--arranging dates and logistics for leadership team meetings, monthly meetings, global webcasts, social events, etc.
Manage and maintain complex diary coordination for the VP through planning/coordinating and arranging internal and external meetings, considering purpose, importance, impact and various complex and comprehensive boundaries and interfaces.
Take full responsibility for continuation of a wide range of activities during the absence of the VP, by efficiently managing the flow of work for the VP and by delegating as and when appropriate.
Scan and review email and take appropriate actions on behalf of the VP. Take phone calls and follow up on general inquiries.
Arrange timely, detailed and accurate logistics for forthcoming travels including proactive and timely arrangements in a cost/business efficient manner.
Liaise with a wide variety of internal and external stakeholders.
Coordinate and ensure receipt of relevant briefing papers for forthcoming meetings/travel.
Manage and maintain a record of expense claims.
Facilitate timeline payment of all invoices received.
Send out approved communications on behalf of the VP, and participate as part of the comms working group
Coordinate a high volume of global visitors to Shell Centre Chennai – end to end logistics arrangements (Airport transfers, preparing LOI for visa process, hotel reservations, lunch/dinner booking, meetings, etc)
Vendor Management for external events– negotiation of venue, banquet hall, gifting sample selection, budgeting, transport, etc for outdoor workshops & away days.

What You Bring

This role is challenging in terms of content and time, dealing with highly confidential information and necessitating interaction with senior group-wide management and external parties within a highly dynamic and global working environment. 

Teamwork, accuracy, service orientation, and a pro-active and highly professional attitude qualify as essentials for this job. 
The ability to work under pressure and coping with last minute changes is also essential. 
Fluency in English is required.
Substantial experience as an Executive/Personal Assistant.
Able to multi-task and manage high workload to tight timelines.
Ability to manage restricted/sensitive information to be treated with a high degree of confidentiality. 
Professional, flexible, and pro-active attitude.
A high level of interpersonal skills and team working.
Ability to communicate effectively with all levels, including senior management.
PC literacy: Experienced in MS office applications and ability to quickly gain competence in other IT software. 
Proficiency in systematically maintaining accurate records pertaining to activities such as meetings, travel, correspondence, and events.
Must be comfortable working across organizational boundaries, time zones, and cultures.

What We Offer

You bring your skills and experience to Shell and in return you work with talented, committed people on one of the most important challenges facing our planet. You’ll have the opportunity to develop the skills you need to grow in an environment where we value honesty, integrity, and respect for one another. You’ll be able to balance your priorities as you become the best version of yourself.

Progress as a person as we work on the energy transition together.
Continuously grow the transferable skills you need to get ahead.
Work at the forefront of technology, trends, and practices.
Collaborate with experienced colleagues with unique expertise.
Achieve your balance in a values-led culture that encourages you to be the best version of yourself.
Join an organisation working to become one of the most diverse and inclusive in the world. We strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientation, and life experiences to apply.
Grow as you progress through diverse career opportunities in national and
international teams.
Gain access to a wide range of training and development programmes.