Office executive ( Jaipur)

Job Description

Mail:- [email protected]


admin job description involves supporting daily office operations through tasks like managing communications (phones, emails), scheduling meetings, organizing files (digital/paper), data entry, ordering supplies, handling basic bookkeeping, greeting visitors, and ensuring the workplace runs smoothly for staff efficiency. Key responsibilities include coordinating activities, maintaining records, handling clerical duties, and supporting management, often requiring strong organizational, communication, and computer skills.
Key ResponsibilitiesCommunication: Answering phones, responding to emails, greeting visitors, liaising with staff/suppliers.Scheduling & Coordination: Managing diaries, booking rooms, arranging meetings, events, and travel.Data & Records Management: Filing, data entry, maintaining databases, preparing reports, managing digital/paper information.Office Operations: Ordering supplies, managing office expenses, basic bookkeeping, maintaining office systems.Document Preparation: Typing letters, preparing presentations, taking meeting minutes, creating memos. Essential Skills & QualificationsSkills: Organization, problem-solving, communication, time management, attention to detail, proficiency with MS Office (Word, Excel, Outlook).Experience: Varies; some roles offer on-the-job training, while others prefer prior experience or relevant qualifications like college courses or apprenticeships. Role in the OrganizationAdministrators are crucial for supporting individuals and teams, acting as the first point of contact, and ensuring other staff can focus on their core duties by handling essential background tasks.