Office Assistant

Job Title: Office Assistant

Location: Sancta Maria International School, Faridabad

Position Type: Full-time

We believe that efficient administrative support forms the backbone of a well-functioning school.

Professionalism, reliability, attention to detail, and strong organisational skills are non-negotiable qualities for this role.

Sancta Maria International School seeks a proactive and detail-oriented Office Assistant to provide administrative and operational support across various school functions. The Office Assistant will be responsible for managing government portal-related work, maintaining accurate records, supporting documentation processes, and ensuring the smooth day-to-day functioning of the administrative office.

• Manage and process work related to the FRRO (Foreigners Regional Registration Office) portal.
• Handle UDISE portal data entry, updates, and documentation with accuracy and timeliness.
• Operate and manage other government portals and statutory compliance platforms as required.
• Prepare, organise, and maintain physical and digital records, files, and official documentation.
• Draft reports, letters, certificates, and official correspondence as required.
• Ensure systematic maintenance of filing systems and confidential records.
• Coordinate with internal departments and external agencies to facilitate administrative processes.
• Support the day-to-day operations of the administrative office and provide assistance during school events and inspections.
• Assist with data collection, documentation, and compliance-related activities.
• Undertake any other responsibilities assigned by the school leadership or management.

• Bachelor's degree in any discipline.
• Minimum 2–3 years of administrative experience, preferably in an educational institution or office environment.
• Experience in handling government portals such as FRRO, UDISE, or similar statutory platforms will be preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.

• Strong organisational and documentation skills with excellent attention to detail.
• Good written and verbal communication skills in English.
• Ability to manage multiple tasks while meeting deadlines.
• High level of accuracy in data entry and record management.
• Professional, dependable, and able to maintain confidentiality.
• Strong coordination and interpersonal skills with a collaborative approach.
• Proactive, solution-oriented, and committed to operational excellence.

• Interested candidates may submit their cover letter, resume/CV, and contact details of three professional references to [email protected]. Applications will be reviewed on a rolling basis. Shortlisted candidates will be contacted for interviews.