Manager Secretarial

Job Description

Designation: Manager Secretarial Location: 22nd Floor Tower C Building No - 5 DLF Epitome Gurgaon Haryana Tbo.com(www.tbo.com) TBO is a global platform that aims to simplify all buying and selling travel needs of travel partners across the world. The proprietary technology platform aims to simplify the demands of the complex world of global travel by seamlessly connecting the highly distributed travel buyers and travel suppliers at scale. The TBO journey began in 2006 with a simple goal to address the evolving needs of travel buyers and suppliers, and what started off as a single product air ticketing company, has today become the leading B2A (Business to Agents) travel portal across the Americas, UK & Europe, Africa, Middle East, India, and Asia Pacific. Today, TBOs product range from air, hotels, rail, holiday packages, car rentals, transfers, sightseeing, cruise, and cargo. Apart from these products, our proprietary platform relies heavily on AI/ML to offer unique listings and products, meeting specific requirements put forth by customers, thus increasing conversions. TBOs approach has always been technology-first and we continue to invest on new innovations and new offerings to make travel easy and simple. TBOs travel APIs are serving large travel ecosystems across the world while the modular architecture of the platform enables new travel products while expanding across new geographies. Why TBO: You will influence & contribute to Building World Largest Technology Led Travel Distribution Network for a $ 9 Trillion global travel business market. We are the emerging leaders in technology led end-to-end travel management, in the B2B space. Physical Presence in 47 countries with business in 110 countries. We are notching up our Gross Transaction Volume (GTV) in several billions and growing much faster than the industry growth rate; backed by a proven and well-established business model. We are reputed for our-long lasting trusted relationships. We stand by our eco system of suppliers and buyers to service the end customer. An open & informal start-up environment which cares. What TBO offers to a Life Traveler in You: Chance to work with CXO Leaders. Our leadership come from top IITs and IIMs; or have led significant business journeys for top brands Indian and global brands. Enhance Your Leadership Acumen. Join the journey to create global scale and World Best. Challenge Yourself to do something path breaking. Be Empowered. The only thing to stop you will be your imagination. Travel space is likely to see significant growth. Witness and shape this space. It will be one exciting journey. Own a wide portfolio of our Platform Business, India. Primary focus will be on top talent attraction, retention, development, and engagement. Talent Acquisition, Business HR, HR Operations & Leaning will report in apart from relevant COE functions connected to these domains. Role Overview: The Senior Manager ? Secretarial will play a pivotal role in ensuring compliance with statutory and regulatory requirements for the company. This role is responsible for overseeing the company?s secretarial functions, including board governance, shareholder communication, and regulatory filings in compliance with the Companies Act, SEBI regulations, and other applicable laws for a listed entity. Key Responsibilities: Board and Shareholder Meetings: Coordinate and assist in the preparation of Board and Committee meetings, including agenda preparation, board packs, and minutes. Ensure compliance with the governance framework, advising on secretarial practices. Liaise with shareholders, and regulators for smooth execution of corporate governance practices. Arranging approvals through postal ballot Statutory Compliance: Ensure timely filing of regulatory documents with the Registrar of Companies (RoC), SEBI, and stock exchanges. Maintain statutory registers and records, ensuring proper documentation for audit and regulatory reviews. Provide advisory on compliance with applicable laws, including the Companies Act, SEBI LODR, and other corporate governance requirements. Corporate Governance: Monitor and report on corporate governance practices, ensuring alignment with the listing agreements and shareholder expectations. Review of various policies and SOPs to ensure best governance practices. Assist in board evaluations, director inductions, and overall governance practices. Regulatory Filings & Disclosures: Oversee filings with stock exchanges (e.g., disclosures, announcements, quarterly filings). Ensure timely compliance with all SEBI disclosures for a listed entity, including insider trading regulations. Liaison and Communication: Act as a liaison between the company, regulators, shareholders, and the Board of Directors. Coordinate shareholder meetings, including AGMs, ensuring compliance with applicable provisions Coordination with Proxy Advisors etc. Others Coordinate the preparation of the Business Responsibility and Sustainability Report (BRSR) in compliance with SEBI guidelines. Assist in the preparation, drafting, and filing of the company?s Annual Report, ensuring regulatory compliance and transparency. Design and conduct compliance training programs, for employees to ensure awareness of legal and regulatory requirements. Efficient support to various other transactions like M&A, Investment, borrowing etc.