Manager- Facilities and Admin

About us:

A.P. Moller - Maersk is an integrated container logistics company working to connect and simplify its customers’ supply chains. As the global leader in shipping services, the company operates in 130 countries and employs roughly 76,000 people. With simple end-to-end offering of products and digital services, seamless customer engagement and a superior end-to-end delivery network, Maersk enables its customers to trade and grow by transporting goods anywhere - all over the world.

We Offer:

To be the anchor of the admin team as lead and drive key administrative activities, oversee the long-term planning from an administrative perspective.

Key Responsibilities:

• Supervising the day-to-day operations of the administrative department and staff members across GPRO Locations and overall site facilities and admin at Mumbai for all Maersk Legal entities.
• Ensuring all local compliances.
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Drive Admin Cost saving initiative
• Collaboration with CREM, HSE, Other BUs for space optimization, colocation
• Effective vendor management and make sure no GST loss on Admin vendor
• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
• Working with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses.
• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
• Overseeing special projects and tracking progress towards company goals.
• Strong problem solving, critical thinking, coaching, interpersonal, and verbal and written communication skills.
  
  

Who we are looking for:

• Bachelor’s/master’s degree in business administration, management, or a related field.
• Minimum 12 years' experience as an administrative manager
• Strong problem solving, critical thinking, coaching, interpersonal, and verbal and written communication skills.
• Possess strong leadership and knowledge of MS office
• Have the ability to work under pressure - stringent deadlines
• Ability to work well in teams and lead teams.
  
  

Must haves:

• Should be able to drive projects / process improvements and have a cost mindset
• Demonstrated strong communication skills while coordinating with cross‑functional teams, vendors, and leadership
• Managed diverse stakeholders with an enterprise‑first mindset, ensuring alignment with organizational goals
• Delivered accurate, timely reports and dashboards to senior management and operational teams. Able to navigate reports and systems and good technical / IT expertise
• Oversee administrative and facilities operations with a hands‑on approach, ensuring efficiency and compliance including Soft and Technical operations. Knows a way to understand the problem in depth and is able to challenge technical advice and has a problem-solving mindset
• Built productive relationships with internal and external stakeholders to support smooth business operations
• Demonstrated an exceptional eye for detail in budgeting, ensuring accurate cost allocation and adherence to financial guidelines.
• Monitored departmental budgets with precision, identifying variances early and recommending corrective actions.
• Prepared detailed budget reports for leadership, maintaining accuracy and transparency across all financial submissions.
• Cost savings through innovation & tech‑enabled solutions
• Enterprise mindset with operational excellence focus. Strong focus on strategic planning, prioritization and also anticipating broader business needs.
  
  

Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing [email protected].