Legal Assistant IV - District Attorney

Reporting directly to a Felony Prosecutor III (Chief), responsible for providing professional and legal administrative assistance and support to the Williamson County District Attorney's Office within the Trial Division or Special Victims Unit (SVU).

Application for this position requires submission of a cover letter and a resume.

Compensation will be commensurate with experience.

Drafts legal documents for attorney review, revision, and approval

Prepares and files paper and electronic case documents

Maintains electronic case file system with documents, correspondence, email, and notes

Maintain calendars for case dockets, meetings, and appointments

Produces case file tracking reports

Produces and maintains accurate and detailed records and reports subject to audit

Assists attorneys in preparation for meetings and court appearances

Receives and handles phone calls and communicate messages

Receives, reviews, distributes, and responds to correspondence

Schedules appointments and meetings

Maintains strict confidentiality and security of records and documents

Communicates with prosecutors, county personnel, court personnel, victims, witnesses, law enforcement agencies, attorneys, external agencies, and the general public

Prepares and manages court dockets

Locates and prepares files for criminal court appearances

Calculates jail credit, ensuring credit is properly determined for court ordered treatment facilities

Attends court proceedings to record settings and prepares plea paperwork, judgments, dismissals, and other related legal documents for disposition of felony criminal cases

Tracks and maintains bond forfeitures, preparing and filing documentation and creating new cases, when necessary

Reviews pending, non-indicted, and probation files

Compares case information and Indictment filings with case management system data to ensure accuracy

Ensures proper Criminal Justice Information System (CJIS) data entry and reporting

Locates and tracks defendants through out-of-county/state custodial agencies; processes Affidavits of Incarceration

Prepares and files motions to revoke or increase bonds, revocations, adjudications, local and federal bench warrants, motions and orders for competency, and pre-trial motions

Processes case referrals to the County Attorney’s Office. Generates and reviews Warrant Activity and Event Review Reports to ensure reset dates, CJIS reporting, County Attorney referrals, adjudications, revocations, and bond forfeitures are addressed in a timely manner

Prepares trial notebooks and performs general trial assistance including copying transcripts and contacting key persons

Records and relocates media files for disposed cases

Attends all meetings and trainings as required

Performs special duties as assigned

ORGANIZATION RELATIONSHIPS

• Reports directly to – Felony Prosecutor III
• Direct Reports – No
  
  

PHYSICAL DEMANDS

• Position involves prolonged sitting at a workstation, prolonged reading, visual examination of documents, reaching, walking, twisting, bending, repetitive motions, and standing
• Position involves occasional lifting and carrying of up to fifty (50) pounds and exertion of up to twenty-five (25) pounds of force to move objects
  
  

ENVIRONMENTAL FACTORS

• Work is primarily indoors in an air-conditioned environment
• High-volume legal office with stressful situations
• Interaction with persons accused or convicted of crimes
  
  

IRREGULAR HOURS

• Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
• May be deemed essential personnel in the event of an emergency
• Regular attendance is required
  
  

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

• Bachelor’s degree and three (3) years of experience in criminal justice, public administration, or a related field; OR an equivalent combination of education, experience, and/or training
• Working knowledge of Microsoft Office Suite and specific job-related technology
  
  

LICENSES AND CERTIFICATIONS

Required

• None
  
  

Preferred Qualifications

• Bilingual (Spanish)
• Paralegal Certification
• Experience working in a District Attorney Office, County Government, and/or State Agency
• Experience related to assigned duties
• Experience using Odyssey Navigator Case Management System
• Experience using e-filing system
• Experience using QuickBooks
  
  

EMPLOYMENT TESTING

Employment is contingent on passing any post-offer pre-employment screening as listed below:

• Criminal background check: Yes
• Motor Vehicle Record check: Yes
• Drug screening: No
• Physical exam: No
• Psychological exam: No
• Additional: N/A
  
  

A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) calendar days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilcotx.gov/469/Human-Resources.

Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

TOBACCO FREE WORKPLACE POLICY

Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.