HR Payroll Specialist IV

Company overview:

TraceLink is the world’s largest Agentic Business Network, enabling life sciences and healthcare companies to build and manage a scalable digital workforce of governed, no-code AI agents that execute and coordinate mission-critical supply chain operations alongside human teams. Powered by the Integrate-Once™ OPUS platform, TraceLink links more than 300,000 network participants, enabling multi-enterprise processes at global scale.

Founded in 2009 with the simple mission of protecting patients, today Tracelink has 5 global offices, over 800 employees and more than 1700 customers in over 60 countries around the world. Our expanding product suite continues to protect patients and now also enhances multi-enterprise collaboration through innovative new applications such as MINT.

Tracelink is recognized as an industry leader by Gartner and IDC, and for having a great company culture by Comparably.

Payroll Specialist, Senior

Role & Responsibilities

• Lead end-to-end APAC (India and Singapore) and EMEA (UK, Spain, France, and Italy) payrolls.
• Act as the primary SME for APAC payroll, advising stakeholders on regulatory requirements, tax implications, and best practices.
• Handle escalated employee payroll and tax inquiries in both APAC and EMEA with expert-level support.
• Maintain thorough and accurate documentation to ensure compliance with all relevant regulations and for audit readiness.
• Own payroll reconciliations and month-over-month variance analysis; lead monthly, quarterly, and annual statutory reporting across all active payroll countries.
• Ensure compliance with all Indian statutory requirements, including Provident Fund (PF), Employee State Insurance (ESI), Professional Tax (PT), Income Tax/TDS, Labour Welfare Fund, Gratuity, and other applicable regulations.
• Manage external payroll vendors against SLAs, holding partners accountable for accuracy and continuous improvement.
• Partner cross-functionally with HR and Finance across the employee lifecycle to ensure accuracy in new hires, terminations, compensation changes, and variable compensation payments.
• Collaborate with Accounting to reconcile payroll liabilities, resolve GL variances, and support accurate month-end and year-end close.
• Serve as primary contact for internal and external audits, leading documentation preparation, issue resolution, and remediation.
• Proactively identify and mitigate compliance risks across all active payroll countries.
  
  

Qualifications

• 5+ years processing payroll in a complex or multinational environment, with deep expertise in India payroll regulations, TDS filings, statutory compliance, and year-end processes.
• Advanced Excel skills, including complex reconciliations, pivot tables, and large dataset analysis.
• Strong knowledge of internal controls, audit practices, and payroll risk management.
• Ability to lead cross-functional initiatives and influence HR, Finance, and external partners.
• Strong written and verbal communication; fluency in English required.
• Bachelor's degree or equivalent experience.
• Experience with Workday payroll and HRIS integrations preferred.
  
  

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