HR Associate - Noida

HR Associate - Job description

As a market leader, we at E+G India are looking for a dedicated individual to be a part of a dynamic team supporting the company's HR activities.

What will you do?

1. HR Operations and Administration

• Manage day-to-day HR operations and employee-related documentation.
• Prepare HR letters, forms, reports, employee records, and other HR correspondence.
• Maintain accurate employee data, files, joining documents, exit documents, and HR records.
• Ensure HR processes are followed in line with company policies.
• Support employees and managers with HR-related queries and process guidance.

2. Recruitment and Onboarding

• Support recruitment activities such as job posting, resume screening, interview coordination, candidate follow-up, and documentation.
• Coordinate with department heads for hiring requirements and interview scheduling.
• Conduct reference checks, employment verification, and pre-joining documentation where required.
• Manage onboarding activities for new employees, including joining formalities, orientation, HRMS setup, and introduction to company policies.
• Ensure new employees have a smooth and professional joining experience.

3. HRMS Administration

• Manage and update employee records in Keka HRMS.
• Support employees in using Keka for attendance, leaves, claims, reimbursements, documents, performance reviews, and other HR processes.
• Resolve basic employee queries related to Keka usage.
• Coordinate with the Keka support team where system-level support is required.
• Ensure timely updating of employee information, reporting manager changes, attendance corrections, leave records, and policy workflows in Keka.
• Prior experience with Keka or similar HRMS platforms will be preferred.

4. Attendance, Leave and Policy Support

• Track attendance, leaves, regularization requests, late marks, and exceptions as per company policy.
• Support employees and managers with leave management and attendance-related queries.
• Ensure timely follow-up for missing attendance, pending approvals, and policy deviations.
• Help maintain discipline and consistency in HR processes across departments.

5. Claims, Reimbursements and Benefits Administration

• Check employee claims and reimbursements for completeness, correctness, supporting documents, and policy compliance.
• Coordinate with employees for missing or incorrect claim details.
• Support processing of benefits, reimbursements, travel claims, and other employee-related payments.
• Coordinate with Accounts / Finance for timely processing and clarification of HR-related payment matters.
• Maintain records of claims, approvals, and policy exceptions.

6. Employee Engagement and Welfare

• Plan, coordinate, and execute employee engagement activities.
• Take initiative in organizing birthdays, festivals, celebrations, employee welfare activities, team activities, and internal communication initiatives.
• Suggest new ideas to improve employee morale, participation, and workplace culture.
• Support employee surveys, feedback collection, and action tracking.
• Help build a positive, approachable, and people-friendly HR function.

7. Events, Meetings and Internal Coordination

• Assist in organizing internal meetings, employee events, annual functions, conferences, training sessions, and company gatherings.
• Coordinate with vendors, employees, managers, and internal teams for arrangements.
• Support logistics such as invitations, attendance, travel coordination, hotel coordination, food arrangements, materials, and follow-ups.
• Ensure events and meetings are organized professionally and within timelines.

8. Employee Grievances and Employee Relations

• Act as a first point of contact for employee concerns and HR-related issues.
• Listen to employee grievances with maturity, confidentiality, and professionalism.
• Escalate sensitive matters to management wherever required.
• Support managers and employees in resolving day-to-day workplace issues.
• Maintain a balanced and fair approach while handling employee matters.

9. Performance and HR Process Support

• Support the performance appraisal process, review cycles, documentation, reminders, and employee communication.
• Assist in maintaining records related to appraisals, increments, confirmations, transfers, promotions, and role changes.
• Follow up with managers and employees to ensure timely completion of HR processes.
• Help improve HR process discipline and documentation quality.

10. Exit Management

• Support resignation documentation, exit formalities, clearance process, handover tracking, and full & final coordination.
• Conduct exit interviews where required.
• Ensure proper closure of employee records, HRMS access, documents, and company property handover.

What can you expect:

·      A market-leading company with global presence and strong local service standards.

·      Exposure to complete HR operations in a growing organization.

·      Opportunity to work closely with management and department heads.

·      Hands-on experience in HRMS, employee engagement, recruitment, performance processes, and employee lifecycle management.

·      A collaborative team environment with scope to take initiative and contribute meaningfully.

Who are you?

• Bachelor’s degree in Human Resources, Business Administration, Commerce, or related field.
• 3-5 years of experience in HR role
• Experience with Keka HRMS or similar HRMS software will be preferred.
• Excellent written, oral, and interpersonal communication skills
• Strong knowledge of HR and Accounting procedures and practices
• Proven efficiency in current office computer software and equipment
• Ability to work in a team-oriented, collaborative environment
• Ability to work from office in Noida, Uttar Pradesh