Head of Purchasing

• Manage end-to-end procurement of goods and services needed by the school (stationery, academic supplies, furniture, IT equipment, maintenance, etc.).
• Prepare and issue Requests for Quotation (RFQs), collect supplier proposals, prepare comparative statements, and finalize vendors as per policy.
• Issue Purchase Orders (POs), track delivery timelines, and ensure timely receipt.
• Maintain accurate records of all procurement transactions, contracts, and vendor documentation.

Vendor & Contract Management

• Identify, evaluate and onboard reliable vendors; build strong supplier relationships.
• Lead negotiations on pricing, delivery terms, payment terms, and quality standards.
• Ensure vendors comply with agreed quality and delivery standards; manage performance feedback and dispute resolution.

Policy & Process

• Ensure all purchases are conducted in accordance with the school’s procurement policy and financial controls.
• Develop and improve standard operating procedures (SOPs) for procurement processes.
• Coordinate with Finance/Accounts for invoice processing and payment reconciliation.

Budgeting & Cost Control

• Work with school leadership to plan annual procurement needs and budget allocation.
• Monitor price trends, negotiate for cost optimization, and implement cost-saving strategies.

Coordination

• Liaise with administrative departments to understand and finalize requirements (academic, IT, maintenance, etc.).
• Collaborate with the store/Inventory team for stock verification and replenishment planning.

Required Skills & Attributes

• Strong negotiation and vendor management skills.
• Knowledge of procurement lifecycle (sourcing, tendering, evaluation, ordering).
• Excellent communication and coordination skills.
• Proficiency in MS Office (especially Excel) and procurement documentation.
• Analytical mindset with attention to detail.

🎓 Qualifications

• Bachelor’s degree in Business Administration, Commerce, Supply Chain/Materials Management, or related field (MBA preferred).
• Professional certification in procurement/supply chain is a plus.

Experience

• Minimum 5–7 years of procurement/purchasing experience, ideally including centralized procurement functions.
• Experience in educational institutions or large service organizations is preferred.