Front Office Specialist- Northcreek Family Practice

Job Description

• Front Office Specialist- Northcreek Family Practice***
  
  

Join our TriHealth Northcreek Family Practice team as a Front Office Specialist and be the first point of connection for patients—creating a welcoming, efficient, and compassionate experience from the moment they walk in. In this role, you’ll play a vital part in supporting patient care by coordinating appointments, managing workflows, and ensuring every interaction reflects our commitment to exceptional service. If you’re organized, people-focused, and passionate about making a difference in your community, this is a great opportunity to grow within a supportive, team-driven environment.

We offer career growth opportunities , a comprehensive benefits package, and competitive pay based on level of education and experience.

Apply today and grow your career with a team that truly values you.

Location:

• 8240 Northcreek Dr #1400, Cincinnati, OH 45236
  
  

Work Schedule

• Full-Time (80 hours bi-weekly)
• Office hours range from 7:15am-6:30pm
• Shifts generally are 8 hours
• Saturday morning rotation (approximately every 6 weeks)
• 2 days a week will be registration and 3 days a week will be answering phones
  
  

Incentives & Benefits

In addition to a comprehensive benefits package—including medical, dental, vision, paid time off, retirement plans, and tuition reimbursement—this role offers competitive pay based on education level and experience . Please view our benefits page https://careers.trihealth.com/what-we-offer/benefits

Job Requirements

High School Diploma or GED degree (Required)

3 - 4 years experience in a related field (Required)

Job Overview

This position is responsible for answering, handling and screening incoming telephone calls; greeting and registering patients, filing and preparing charts. In addition, this position is responsible for check-out functions, including review of encounter form data, collection of co-payments, scheduling follow-up appointments; completing daily bank deposit; day-end reconciliation duties. Some locations also require this position to complete charge/receipt-entry and charge-receipt summaries for all office-related services.

Job Responsibilities

Answers incoming telephone lines and handles and distributes calls.

Demonstrates flexibility and takes initiative in seeking or accepting additional assignments.

Schedules patient appointments. Informs department of issues.

Accurately inputs patient registration information and updates patient insurance and demographic information.

Accepts payments and logs appropriately.

Demonstrates courtesy and respect toward families, community professionals and agencies, office personnel and team members. Follows JCAHO and HIPAA protocols; access to patient information will be limited to what is necessary to perform the job.

Handles patient complaints and refers to manager as appropriate.

Working Conditions

Climbing - Rarely

Hearing: Conversation - Consistently

Hearing: Other Sounds - Frequently

Interpersonal Communication - Frequently

Kneeling - Occasionally

Lifting <10 Lbs. - Frequently

Pulling - Rarely

Pushing - Occasionally

Reaching - Rarely

Reading - Frequently

Sitting - Consistently

Standing - Rarely

Stooping - Occasionally

Talking - Consistently

Thinking/Reasoning - Occasionally

Use of Hands - Consistently

Color Vision - Occasionally

Visual Acuity: Far - Frequently

Visual Acuity: Near - Consistently

Walking - Frequently

TriHealth SERVE Standards and ALWAYS Behaviors

At TriHealth, We Believe There Is No Responsibility More Important Than To SERVE Our Patients, Our Communities, And Our Fellow Team Members. To Achieve Our Vision And Mission, ALL TriHealth Team Members Are Expected To Demonstrate And Live The Following

Serve: ALWAYS…

• Welcome everyone by making eye contact, greeting with a smile, and saying "hello"
• Acknowledge when patients/guests are lost and escort them to their destination or find someone who can assist
• Refrain from using cell phones for personal reasons in public spaces or patient care areas
  
  

Excel: ALWAYS…

• Recognize and take personal responsibility to address and recover from service breakdowns when a customer's expectations have not been met
• Offer patients and guests priority when waiting (lines, elevators)
• Work on improving quality, safety, and service
  
  

Respect: ALWAYS…

• Respect cultural and spiritual differences and honor individual preferences.
• Respect everyone’s opinion and contribution, regardless of title/role.
• Speak positively about my team members and other departments in front of patients and guests.
  
  

Value: ALWAYS…

• Value the time of others by striving to be on time, prepared and actively participating.
• Pick up trash, ensuring the physical environment is clean and safe.
• Be a good steward of our resources, using supplies and equipment efficiently and effectively, and will look for ways to avoid waste.
  
  

Engage: ALWAYS…

• Acknowledge wins and frequently thank team members and others for contributions.
• Show courtesy and compassion with customers, team members and the community