Finance Clerk

Job Title: Finance Clerk

Exempt: No

Salary Level: Hourly; Minimum: $15.89, Maximum: $18.97

Employee Reports To: Finance Manager

Prepared By: Chief Operating Officer

Approved By: Finance Manager Date: July 2, 2026

Application Due Date: Open Until Filled

Click here to access the Employment Application.

Summary

The primary function of the Finance Clerk position is to provide support to the Finance Manager in financial management of Village Communities of Texarkana, Texas ('the Agency"). Under the general supervision of the Finance Manager, the Finance Clerk will compute, classify, record, and verify numerical data for use in maintaining accounting records; performs skilled clerical accounting tasks involving the application of bookkeeping principles to the maintenance of financial accounts and records.

Essential Duties

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification. Shown are duties intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Compiles and sorts documents such as invoices and checks, substantiating business transactions for the Housing Authority and all subsidiaries and properties.
• Verifies and posts details of business transactions, such as funds received and disbursed, and totals accounts to ledgers or computer spreadsheets and databases.
• Audits invoices against purchase orders, researches discrepancies, attaches related paperwork, and then forwards list to Finance Manager for final approval.
• Investigates problems that vendors or purchasing agents have with obtaining payment for bills.
• Computes and records charges, refunds, cost of lost or damaged goods, freight charges, rentals, and similar items.
• Prepares vouchers, invoices, checks, account statements, reports, and other records, and reviews for accuracy.
• Extracts general ledger information and reconciles general ledger accounts with various registers.
• Monitors loans and accounts payable and receivable to ensure that payments are up to date.
• Reconciles report discrepancies and problems.
• Codes data for input to financial data processing system according to company procedures.
• Reviews, balances, and interprets computer reports and makes corrections.
• Assists employees, vendors, clients, or customers by answering questions related to accounts, procedures, and services.
• Generates, processes, and mails monthly Section 8 HAP and utility checks to landlords and residents.
• Writes purchase orders, matches invoice to purchase order, and processes statements for payment. Writes checks and mails.
• Deposits all payments in a timely manner.
• Assists the Housing Choice Voucher Program staff in matching deposit slip to daily rent roll.
• Primary responsibility for Payroll management and processing.
• Manages the day-to-day functions of Payroll with oversight from the Finance Manager.
• Compiles information for monthly report to Board of Commissioners.
• Responsible for ordering and keeping stock of all office supplies.
• Other duties as assigned.
  
  

Knowledge, Skills And Abilities

• Associate's degree from an accredited college or university in Business Administration, Public Administration, or related field; or any equivalent combination of education, training, and experience, which, in the sole determination of the Housing Authority, constitutes the required knowledge and abilities.
• Strong written, verbal, analytical, technical and interpersonal skills, and integrity and ethics.
• Knowledge of the general operations and procedures of a Public Housing Agency (PHA) and nonprofit organizations.
• Working knowledge of Section 8 regulations and requirements.
• Knowledge of general office practices and procedures, business English and basic accounting.
• Knowledge of standard modern bookkeeping principles, practices, and techniques of accounting, budgeting, financing, and financial procedures and requirements; mathematical concepts such as probability and statistical inference with the ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Knowledge of data collection, analysis, and related techniques.
• Knowledge of computerized information systems and ability to use personal computer.
• Ability to use office equipment such as calculator, copier, telephone, and fax machine.
• Ability to organize and prioritize work to meet deadlines.
• Ability to problem-solve.
• Ability to communicate and relate to persons of diverse backgrounds and abilities and establish and maintain effective working relationships with co-workers, residents and persons outside the Authority.
• Ability to perform repetitive and tedious job assignments accurately.
• Ability to write reports, complete forms, compose letters and effectively communicate both verbally and in writing.
• Knowledge of payroll systems such as Automated Data Processing (ADP) a plus.
  
  

Physical Requirements

The duties of this position are primarily office and site-based and require manual dexterity sufficient to competently use office equipment such as a computer keyboard or calculator. Effective written and oral communication skills are also required such as complex written responses to regulatory agency or public information request.

Minimum Education, Training And/or Experience

Associate's Degree (or equivalent work experience) with two or more years' experience working with low income or assisted housing programs and demonstrated skills in site base management, lease enforcement, maintenance supervision and budget management.

Mandatory Requirements

• Must possess a valid drivers license
• Able to be covered under the Housing Authority's fidelity bond
  
  

Preferred Qualifications

• General knowledge of GAAP Accounting Standards.
• Must possess a valid driver's license
• Able to be covered under the Housing Authority's fidelity bond.
  
  

THE VCTT IS AN EQUAL OPPORTUNITY EMPLOYER

Attachment - VCTT Instrumentalities and Affiliates (When Engaged)

Provide various professional services under agreements with HUD and other entities including, but not limited to:

HCV Services

Technical Assistance - HCV Program Administration; When engaged and assigned.

• Provide consulting and program management services
• Interpret and implement new HUD policies and requirements
• Develop strategies for responding to audit findings
• Provide customized training based on client needs and assessments
• Conduct program assessments and process mapping in order to improve program efficiencies, identify training areas, and reduce administrative costs
• Oversee waiting list openings, including marketing materials, call center, applicant assistance, lottery selection, and applicant notifications
  
  

Technical Assistance - Inspection Services; When engaged and assigned.

• Offer Inspections by HQS- certified and lead-based paint trained inspectors
• Provide technology tools that create efficient and effective routes
• Assist Owners and Participants by offering a dedicated Web Portal to access real-time information, including schedules, results and deficiencies
• Deliver immediate notice to the PHA, owner and tenant for failed inspections via email and mail
• Provide customer service Call Center
  
  

Technical Assistance - Technology Tools; When engaged and assigned.

• Provide proprietary HCV technology tools to reduce administrative costs and improve efficiency:
• Applicant Portal for simple online wait list application management
• Inspection Management System to monitor inspectors, improve communication, and maintain letters and photos in real-time
• Quality Control Management System to monitor compliance, staff performance, and reduce errors
• Owner and Participant Portals to manage owner and resident activity
  
  

RAD Services

Technical Assistance - Feasibility Assessment; When engaged and assigned.

• Perform portfolio analyses for RAD feasibility
• Prepare assessments to identify potential operational efficiencies and determine the impact of RAD on Agency operations
• Develop strategies to appropriately phase the RAD conversions
• Identify resources to finance property-specific scopes of work and RAD requirements
• Collaborate with the PHA to align the RAD Approach with local PHA plans and priorities
  
  

Technical Assistance - Applications and Planning; When engaged and assigned.

• Prepare and submit RAD applications
• Develop other HUD and related applications, including Section 18, as appropriate
• Facilitate meetings with residents and stakeholders to explain the RAD program and present plans
• Procure, negotiate and provide oversight of Development Partners and other necessary inspectors and contractors
• Provide board and staff training
  
  

Technical Assistance - Project Management; When engaged and assigned.

• Prepare and submit RAD Financing Plan
• Communicate and coordinate with HUD and PHA's RAD Team
• Provide technology tools and resources for project tracking
• Provide Self-Development capacity and consulting
• Assist in obtaining tax credits, grants, and other funding sources to leverage scarce PHA resources
• Plan, manage, and provide oversight of resident relocation activities
  
  

Public Housing Services

Public Housing Technical Assistance - Agency Plans; When engaged and assigned.

• Assist in preparation of five-year and agency plans
• Update admissions and continued occupancy policies
• Prepare and submit necessary capital funds documentation
• Provide comprehensive strategic planning, asset repositioning services, and feasibility and operational assessments
  
  

Technical Assistance - Operational Support; When engaged and assigned.

• Assist in proper performance of day-to-day COCC & Property Management operations:
• Waiting list opening and management
• Income certifications
• Quality control reviews
• REAC inspections and training
  
  

Financial Services; When engaged and assigned, provide:

• Fiscal Assessment
• Fee Accounting
• Year-End Close
• Budgeting
• Asset Management Strategy
• Property Performance
• RAD Consulting
  
  

Development Services

Technical Assistance - Development Consulting; When engaged and assigned.

• Provide guidance and consulting services for Mixed-Finance, Rental Assistance Demonstration, and Low- Income Housing Tax Credit projects
• Perform feasibility assessments to determine viable approaches to rehabilitation and new construction
• Provide procurement, selection, and negotiations with developer partners to ensure and protect PHA interests
• Review project plans, documents and pro formas, for compliance with HUD requirements
• Offer customized development and HUD Program training, based on client needs
  
  

Technical Assistance - Construction Administration; When engaged and assigned.

• Review plans and specifications
• Oversee construction schedules and budgets
• Perform on-site progress inspections
• Monitor budgets and payment processing
• Ensure compliance with HUD and other funding requirements
  
  

Technical Assistance - Project Management; When engaged and assigned.

• Identify and assist in obtaining tax credits, grants, and other funding sources for development
• Procure and monitor development activities
• Supplement PHA capacity, to support Self- Development
• Provide tools and resources for project tracking
• Assist in applying for RAD, Choice Neighborhoods, Mixed-Finance, Section 18 Demolition/ Disposition, and Tenant Protection Vouchers, as appropriate
• Plan, manage, and oversee relocation activities
  
  

Revision Schedule

• July 2017
• December 1, 2020
• August 9, 2021
• December 20, 2023
• July 2, 2026