Executive Assistant to Chief Executive Officer

Role Overview

Torque Entertainment is seeking a highly proactive, organized, and adaptable Executive Assistant to serve as the strategic right-hand partner to the Chief Executive Officer (CEO). In our fast-paced event experience ecosystem, this role goes far beyond traditional administrative support.

The ideal candidate will act as a force multiplier for the CEO, streamlining executive operations, managing complex scheduling across high-stakes event timelines, and serving as a seamless bridge between executive leadership, project teams, and external stakeholders. You will thrive in a high-energy environment where precision, discretion, and rapid problem-solving are paramount.

Key ResponsibilitiesExecutive Calendar & Time Management

• Strategic Scheduling: Orchestrate the CEO’s complex, rapidly shifting calendar, ensuring time is fiercely protected and aligned with top business priorities, client meetings, and event milestones.
• Meeting Preparation: Compile detailed briefing dockets, background research, agendas, and talking points prior to all internal leadership sessions, client pitches, and stakeholder alignments.
• Action Item Tracking: Attend key executive meetings to capture critical decisions, assign deliverables, and drive follow-through across internal department heads and project leads.

Project & Event Coordination

• Cross-Functional Liaison: Serve as a reliable operational bridge connecting the CEO’s office with Business Development, Creative, Operations, and Production teams during major brand activations, corporate summits, and protocol events.
• Timeline Monitoring: Track high-level progress on critical projects and upcoming event deliverables, proactively alerting the CEO to potential bottlenecks or required interventions.
• On-Site Executive Support: Provide real-time logistical and coordination support during major high-profile event executions, summits, or multi-city activations as required.

Communication & Stakeholder Management

• Gatekeeping & Triage: Screen incoming communications, inquiries, and collaboration requests with high emotional intelligence, resolving routine matters independently and escalating priorities to the CEO.
• Executive Correspondence: Draft, review, and refine professional correspondence, executive announcements, board presentations, and stakeholder communications on behalf of the CEO.
• Relationship Maintenance: Foster professional, high-touch relationships with key external stakeholders, including corporate clients, government officials, artist managers, venue executives, and agency partners.

Operations & Travel Logistics

• Itinerary Management: Coordinate comprehensive, seamless domestic and international travel arrangements, including flights, accommodations, ground transport, and dynamic event-day itineraries.
• Expense & Administrative Control: Manage executive expense reporting, budget tracking for executive office activities, and confidential document archiving.

Required Qualifications & SkillsProfessional Experience

• 3 to 5 years of demonstrated experience as an Executive Assistant, Corporate Assistant, or Chief of Staff supporting C-suite executives.
• Prior background in events, entertainment, media, advertising, or fast-paced consulting environments is strongly preferred.

Technical & Core Competencies

• Productivity Suite Mastery: Advanced proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) and Microsoft Office.
• Project Management Tools: Familiarity with modern collaboration and tracking platforms (e.g., Slack) to monitor cross-departmental workflows.
• Flawless Communication: Exceptional written and verbal communication skills, with the ability to adapt tone and formality across corporate, creative, and protocol environments.

Work Style & Attributes

• Unshakeable Discretion: Proven ability to handle sensitive financial, personnel, and strategic business information with strict confidentiality.
• Composure Under Pressure: A resilient, solution-oriented mindset capable of navigating last-minute schedule changes, urgent event deadlines, and ambiguous situations with grace.
• Anticipatory Thinking: A self-starter who looks three steps ahead to solve problems before they materialize into operational roadbumps.