Executive Assistant to Chief Executive Officer

JOB POSTING: Executive Assistant to the CEO

Company: INVOTEO FUTURE PVT LTD

Location: Thiruvalla , Kerela

Job Type: Full-Time & On-Site 

Salary: ₹20,000 – ₹35,000/month (based on experience + performance) 

Reports To: CEO 

ROLE PURPOSE

We're hiring a proactive, detail-oriented Executive Assistant to become the CEO's right hand. Your mission: own all admin, coordination, customer follow-ups, and daily reporting so the CEO can focus on strategy—not daily operations. If you love bringing order to chaos and anticipate needs before they're asked, this role is for you

 KEY RESPONSIBILITIES

 Calendar & Meeting Management

• Own the CEO's schedule: schedule, reschedule, send reminders
• Prepare brief briefing notes before each meeting
• Track action items and follow up post-meeting

 Customer Care & Coordination

• Act as first point of contact for client/customer inquiries
• Ensure prompt follow-ups and escalate critical issues with clear context
• Maintain a clean, updated customer interaction log

 Admin & Operations

• Manage emails, draft communications, track documents
• Coordinate travel, logistics, and vendor communications
• Maintain organized digital & physical records

 End-of-Day CEO Report (Non-Negotiable)

Prepare a crisp 1-page Daily Report by 5:30 PM covering:

• Key decisions made today
• Pending actions + owners + deadlines
• Customer/lead updates (hot/warm/cold)
• Tomorrow's top 3 priorities + potential bottlenecks
• Quick metrics snapshot (revenue, leads, issues)

 Cross-Functional Support

• Liaise with sales, operations, and field teams for smooth execution
• Track project milestones and flag delays early
• Maintain simple SOPs for repeatable tasks

WHO YOU ARE

 Preferred to have

• 1–3 years as EA, Ops Coordinator, or Founder's Aide
• Experience in tech/security/automation/services
• Exceptional organization & time-management
• Basic knowledge of CRM/tools (Zoho, Trello, Notion)
• Strong written & verbal English + Malayalam
• Exposure to customer support or sales coordination
• Proficient in Google Workspace / MS Office
• Familiarity with reporting formats & dashboards
• High discretion, confidentiality, professionalism
• Proactive problem-solver who anticipates needs
• Comfortable working independently & fast-paced.

 SUCCESS IN FIRST 90 DAYS

Timeline: What Success Looks Like

Day 30 | CEO's calendar runs smoothly; EOD reports are consistent & actionable

Day 60 | Customer follow-ups & internal coordination handled independently; zero missed deadlines

Day 90 | Processes documented; CEO's weekly admin time reduced by 10–15 hours

COMPENSATION & GROWTH

Salary: ₹20,000 – ₹35,000/month (based on experience + performance review at 90 days)

Incentives: Performance-linked bonus for exceeding KPIs

The Company will provide shared Accommodation

Growth: Clear path to Senior EA / Operations Coordinator based on impact

Culture: Respectful, ownership-driven, execution-focused

 HOW TO APPLY

Send your resume + a brief note (max 100 words) answering: 

*"What 3 things would you include in the CEO's End-of-Day Daily Report, and why?"*

 Email to:  [email protected]

 Subject: `EA Application – Your Name’

 Deadline: 14-05-2026

Only shortlisted candidates will be contacted. We value clarity, ownership, and execution over fancy resumes.