Executive Assistant to CEO

2-4

Gurgaon

Full-Time

Job Title: Executive Assistant to CEO

Organization: Falcon (India Innovation Incorporation)

Location: Gurgaon (Hybrid)

Reporting To: Chief Executive Officer (CEO)

Job Overview

FalconFS is looking for a highly professional, proactive, and detail-driven Executive Assistant to the CEO who can provide seamless executive, administrative, and coordination support. This role demands strong ownership, confidentiality, and the ability to manage multiple priorities in a fast-paced BFSI/financial services environment. The EA will act as a trusted partner to the CEO, ensuring smooth day-to-day operations and effective coordination across internal teams, clients, and external stakeholders.

Key Responsibilities

Executive & Administrative Support

• Manage the CEO’s calendar, meetings, appointments, and reminders with high accuracy.
• Handle confidential emails, documents, and sensitive information with complete discretion.
• Act as the primary point of contact between the CEO and internal/external stakeholders.
  
  

Meeting & Stakeholder Coordination

• Coordinate leadership meetings, internal reviews, client discussions, and strategic calls.
• Prepare agendas, presentations, reports, and Minutes of Meetings (MoM).
• Track action items and ensure timely follow-ups with teams and stakeholders.
  
  

Travel & Logistics

• Manage end-to-end travel arrangements (domestic & international), including itineraries, bookings, accommodation, and reimbursements.
• Coordinate logistics for meetings, offsites, and leadership events.
  
  

Documentation & Communication

• Draft and review professional communication, emails, letters, and presentations on behalf of the CEO.
• Maintain organized digital and physical documentation systems.
• Assist with research, data collation, and preparation of briefing notes and management reports.
  
  

Process & Office Support

• Coordinate with HR, Finance, Admin, and Operations teams to support executive requirements.
• Improve administrative processes to enhance efficiency and productivity.
• Handle ad-hoc tasks and urgent requirements with agility and accountability.
  
  

Skills & Competencies

Core Skills

• Strong organizational, multitasking, and time-management skills.
• Excellent written and verbal communication.
• Ability to work under pressure with changing priorities.
  
  

Technical Skills

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Hands-on experience with Google Workspace.
• Familiarity with MS Teams, Zoom, Google Meet.
  
  

Behavioural Traits

• High level of professionalism, integrity, and confidentiality.
• Strong interpersonal and stakeholder management skills.
• Proactive, detail-oriented, and solution-focused mindset.
  
  

Education & Experience

• Bachelor’s degree in any discipline (Mass Communication, Journalism, Business Administration preferred).
• 2–5 years of experience as an Executive Assistant to CEO / MD / Senior Leadership.
• Prior exposure to BFSI, financial services, consulting, or corporate environments will be an added advantage.
  
  

Why Join FalconFS

• Direct exposure to the CEO and leadership team.
• High-visibility, high-impact role.
• Opportunity to grow with a fast-scaling organization.
• Professional and performance-driven work culture.
  
  

Required Skills

communication Good communication skills (written & verbal) presentation skills

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