Executive Assistant

Job Title: Executive Assistant to the Head of School

Location: Sancta Maria International School, Faridabad

Position Type: Full-time

We believe that exceptional leadership is strengthened by exceptional organisational support.

Professionalism, discretion, efficiency, warmth, and outstanding communication skills are non-negotiable qualities for this role.

Sancta Maria International School seeks a highly organised and proactive Executive Assistant to the Head of School. The Executive Assistant will provide comprehensive administrative and operational support to the Head of School, ensuring the smooth functioning of the office while acting as a key point of coordination between leadership, staff, parents, and external stakeholders.

• Manage the Head of School’s calendar, appointments, meetings, and travel arrangements.
• Coordinate internal and external communications on behalf of the Head of School with professionalism and confidentiality.
• Prepare correspondence, reports, presentations, agendas, meeting minutes, and other official documentation.
• Serve as the first point of contact for visitors, parents, staff, and external stakeholders interacting with the Head of School’s office.
• Coordinate school leadership meetings and ensure timely follow-up on action items.
• Maintain confidential records, files, and documentation with the highest level of discretion.
• Assist in planning and coordinating school events, leadership engagements, and official functions.
• Liaise with academic and administrative teams to facilitate seamless communication and workflow.
• Track deadlines, manage priorities, and ensure timely completion of assigned tasks and projects.
• Support the Head of School with strategic initiatives, research, data compilation, and special projects as required.

• Bachelor’s degree in Business Administration, Management, Communications, or a related field.
• Minimum 3–5 years of experience as an Executive Assistant, Executive Secretary, or in a similar administrative leadership support role.
• Experience in an educational institution or international school will be an added advantage.
• Proficiency in Microsoft Office Suite, Google Workspace, and digital productivity tools.

• Exceptional organisational and time management skills with the ability to multitask effectively.
• Excellent written and verbal communication skills in English.
• High level of professionalism, discretion, and confidentiality.
• Strong interpersonal skills with the ability to build positive relationships across the school community.
• Ability to work independently, anticipate needs, and demonstrate initiative.
• Calm under pressure, solution-oriented, and adaptable in a fast-paced environment.
• Strong attention to detail and commitment to accuracy.
• Aligned with the school's vision, values, and commitment to excellence in education.

• Interested candidates may submit their cover letter, resume/CV, and contact details of three professional references to [email protected]. Applications will be reviewed on a rolling basis. Shortlisted candidates will be contacted for interviews.