Executive Assistant

Company Description

Recro Kardo is a Delhi-based Architecture, Interior, and Landscape Design studio, founded in 2004 by Principal Architect Rajat Kumar. The studio is dedicated to “Reviving the Axis,” combining geometric principles, spatial configurations, and innovative material and light usage to craft designs that honor modern sensibilities while fostering collaboration with clients and users. A tight-knit team of architects, graphic designers, and artists work alongside consultants in structural design, HVAC, electrical systems, and product design to deliver holistic and dynamic designs. Recro Kardo is distinguished by its commitment to blending tradition with contemporary design solutions to create impactful spaces.

Role Description

This is a full-time, on-site Executive Assistant role located in New Delhi. The Executive Assistant will be playing a key role in supporting the Principal-Founder by manage day-to-day administrative tasks, and provide comprehensive executive support. Responsibilities include ensuring effective communication, managing schedules, coordinating meetings, and addressing operational and business development needs within the studio, handling confidential information. The role also prioritizes maintaining professional workflows and supporting the team to ensure smooth operations.

Key Responsibilities:

·       Manage calendars, appointments, and travel arrangements.

·       Coordinate and prepare for meetings, including agendas and follow-ups.

·       Act as a liaison between internal teams, clients, and external partners.

·       Handle correspondence, emails, calls, and inquiries professionally.

·       Prepare presentations, reports, and proposals.

·       Oversee project-related administration and documentation.

·       Maintain organized filing systems and project records.

·       Support business development activities and client presentations.

·       Assist in budgeting, invoice tracking, and expense reporting.

·       Coordinate office operations and vendor services.

·       Maintain confidentiality and handle sensitive information.

Qualifications

• Strong expertise in Executive Administrative Assistance and Executive Support
• Proficiency in creating and managing Expense Reports
• Excellent Communication and Administrative Assistance skills
• Highly organized, detail-oriented, and proactive in problem-solving
• Ability to manage schedules and coordinate with multiple stakeholders
• Proficiency in MS Office Suite and other standard office tools
• Bachelor’s degree in Business Administration or related field is preferred
• Prior experience in a design, architecture, or creative agency environment is an advantage