Executive Assistant

Queen Elizabeth’s Global Schools are an equal opportunities employer and is deeply committed to safeguarding our students, ensuring their safety and wellbeing. We expect all staff and members of our community to share this commitment and to promptly report any concerns about a student’s or community member’s safety or wellbeing.

Applicants must be willing to undergo rigorous child protection screening, including checks with past employers and providing Police Clearance Certificates from all countries that the applicant has resided in.

Role: Executive Assistant

Location: Queen Elizabeth's School, Bilaspur, Gurugram, Haryana

The Opportunity

The Executive Assistant will act as a trusted gatekeeper, liaison, and representative of the Principal’s office, ensuring seamless daily operations, efficient diary management, and

high-level coordination across departments. This is a pivotal role requiring absolute confidentiality, initiative, polished communication, and a proactive approach to support the leadership in delivering exceptional educational experiences.

As a key member of the school team, you will play a pivotal role in aligning the school’s vision with the overarching mission of Queen Elizabeth’s Global Schools, upholding the values and legacy of our founding school, Queen Elizabeth’s School, Barnet.

If you are a dynamic and forward-thinking leader who thrives in high-performance environments and is passionate about delivering exceptional education, we would be delighted to hear from you.

The Role

Executive Support & Administration

• Manage the Principal’s calendar, schedule appointments, prioritise tasks, and coordinate internal and external meetings with diplomacy and efficiency.
• Prepare agendas, attend meetings as needed, take accurate minutes, and ensure timely follow-up on action items.
• Organise and coordinate local and international travel, including flights, accommodation, visa processing, and itineraries.
• Draft, format, and proofread high-level correspondence, presentations, reports, and internal communications on behalf of the Principal.

Stakeholder Liaison & Communication

• Serve as the first point of contact for all communication to the Principal’s office, maintaining professionalism and discretion.
• Liaise with school leadership, Board of Governors, regulatory authorities, parents, and external partners on behalf of the Principal.
• Manage sensitive and confidential information with integrity.

Project Coordination

• Support the Principal in the planning and execution of strategic initiatives, school development plans, and improvement projects.
• Track key project timelines, ensure alignment with leadership priorities, and escalate bottlenecks where necessary.
• Assist in preparing documentation and briefs for inspections, audits, reports, and board presentations.

Event Management & Protocol

• Coordinate key events involving the Principal, such as staff town halls, parent forums, leadership retreats, and school ceremonies.
• Liaise with internal departments and external vendors to ensure smooth execution, adhering to the premium standards of the school.
• Ensure protocol and decorum are maintained during high-profile visits or inspections.

Office Operations & Confidential Record-Keeping

• Maintain organised records, files, and documentation for the Principal’s office, including student discipline, staff files, or legal correspondence as needed.
• Monitor and manage office supplies and requisitions related to the Executive Office.
• Ensure follow-through on delegated tasks across departments and support internal accountability.

The Person

Qualifications and Experience

• Bachelor’s Degree in Business Administration, Communications, Education, or a related field.
• 5+ years of experience as an Executive Assistant to senior leadership, preferably in an educational or corporate setting.
• High level of proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools.

Personal Qualities

• Exceptional written and verbal English communication skills.
• Highly organised and detail-oriented, with the ability to manage multiple priorities under pressure.
• Discreet, reliable, and professional with sound judgment and a calm demeanour.
• Strong interpersonal skills and emotional intelligence, with the ability to handle sensitive matters tactfully.
• Proactive, solutions-focused, and adaptable to changing circumstances.