Executive Assistant

Executive Assistant

• Location: Baner, Pune
• Work Mode: On-site (5 Days a Week)
• Shift Timing: Day Shift
• Salary: 6 – 8 LPA
• Joining: Immediate Joiners Preferred

About PSG Global Solutions

PSG Global Solutions is a leading Recruitment Process Outsourcing (RPO) organization supporting clients across staffing, healthcare, logistics, retail, IT, and customer support sectors. We help businesses scale with efficiency by delivering high-quality recruitment and operational support.

With a Net Promoter Score of 82 and strong client retention, we continue to grow with a commitment to service excellence, capability development, and a people-first culture. Our teams collaborate globally, work with purpose, and perform with consistent excellence.

Role Summary

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant (EA) to support our Leadership Team. This role requires exceptional communication skills, discretion, and the ability to manage priorities efficiently in a fast-paced environment. The position is fully on-site and involves extended working hours, making personal mobility essential.

Key Responsibilities

• Manage calendars, appointments, and meeting schedules for the Leadership Team, ensuring alignment with business priorities
• Coordinate with internal teams, leadership, and external stakeholders to schedule meetings and communicate updates effectively
• Prepare meeting agendas, presentations, reports, and executive documentation
• Record Minutes of Meetings (MoM), track action items, and ensure timely follow-ups
• Screen, prioritize, and manage emails and correspondence on behalf of the Leadership Team
• Maintain confidential documents, records, and sensitive information with discretion
• Support the Leadership Team with ad-hoc administrative, operational, and coordination tasks
• Act as a primary point of contact between leadership and internal/external stakeholders
• Facilitate smooth communication flow and timely updates across teams

Required Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field
• 3 - 4 years of experience as an Executive Assistant supporting senior leadership (Leadership Team / CXO / Business Head)
• Excellent written and verbal communication skills
• Strong organizational, multitasking, and prioritization abilities
• Ability to work independently and handle confidential information professionally
• Must own a personal vehicle for daily commute and business-related coordination, as required

Preferred Skills

• Prior experience supporting a senior leadership team or business leaders
• Proficiency in calendar management tools, MS Office Suite, and virtual collaboration platforms
• Experience working in global or multinational organizations
• Strong interpersonal and stakeholder management skills
• Solution-oriented, adaptable, and able to thrive in dynamic environments

Perks & Benefits

• Family Health Insurance
• Provident Fund benefits
• Rewards & Recognition programs
• Energetic work environment with monthly and quarterly engagement activities