Executive Assistant

Company Description

Navguide Solutions LLP is a pioneering maritime technology company focused on empowering seafarers to excel in their roles. Renowned for its innovative app, Guide2Inspections™, Navguide Solutions has set a new benchmark in vessel compliance, training, documentation, and inspection readiness.

Role Description

This is a full-time on-site role for an Executive Assistant located in Kolkata. The Executive Assistant will provide high-level administrative support to the top management, manage schedules, and coordinate meetings. Responsibilities will include managing travel plans and visa, drafting communication on behalf of executives, organizing and maintaining records, and serving as a liaison between executives and other team members. Additionally, the Executive Assistant will play a pivotal role in ensuring the smooth functioning of the executive office by prioritizing tasks and managing confidential information.

Qualifications

• Proficient in Executive Administrative Assistance and Administrative Assistance to facilitate high-level organizational support.
• Experience in managing Expense Reports and coordinating financial documentation with attention to detail.
• Strong skills in Executive Support, ensuring seamless workflow and task prioritization for executives.
• Exceptional Communication skills, including written and verbal correspondence, and the ability to act as a liaison between multiple stakeholders.
• Proficiency with productivity tools, such as Microsoft Office Suite, and experience managing calendars and scheduling platforms.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• Proactive mindset, strong organisational skills, and ability to work under pressure in a fast-paced environment.